Assistant Project Manager/Contract Administrator

Job Overview

RICON Construction is seeking a detail-oriented Assistant Project Manager/Contract Administrator to join our team. This vital role combines project coordination with contract management responsibilities, ensuring seamless execution of procurement and contractual processes across various initiatives. You will support strategic planning, vendor relations, compliance adherence, and document management to drive project success and uphold organizational standards. This position offers an exciting opportunity to contribute to impactful projects within a fast-paced environment, promoting growth and excellence at every step.

Responsibilities.

• Review owner contracts, general conditions, and special provisions; build and maintain a contract compliance checklist for each assigned project.
• Draft and issue subcontracts and purchase orders
• Track subcontractor and vendor insurance certificates, W-9s
• Confirm subcontractor qualification status prior to mobilization.
• Maintain the change event and change order log, owner change orders, subcontract change orders, and commitment revisions.
• Track notice requirements and contractual deadlines and alert the Project Manager in advance.

Project Support & Document Control

• Manage RFI and submittal logs; route items to the design team and track responses to closure.
• Prepare agendas and meeting minutes for OAC, progress, and subcontractor meetings.
• Maintain drawings, specifications, and revisions; distribute current documents to field teams.
• Support schedule updates and coordinate deliveries with field leadership.

Closeout

• Assemble closeout packages — as-builts, O&M manuals, warranties, final lien waivers, and agency closeout forms.
• Track punch list completion and support final billing and retainage release.
• File final project records.

Requirements

• Primarily office-based (Warwick, RI) with regular visits to active project sites.
• Ability to walk active construction sites, including uneven terrain, in varying weather conditions.
• Required to wear appropriate PPE and follow all site safety requirements on site.
• Extended periods of computer work, meetings, and phone/video communication.
• 2-4 years of experience in construction project administration, contract administration preferably in heavy civil or site work.

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Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person