Assistant Project Manager/Project Manager

Major Duties & Responsibilities

(A) Specific:
Plan and supervise daily site activities in accordance with the approved work programme and project requirements.

Liaise with clients, consultants and site representatives on work schedules, access arrangements, deliveries, storage areas and required submissions.

Coordinate foremen, workers and subcontractors, assign daily tasks and monitor productivity while maintaining site discipline and teamwork.

Prepare work permits and required site forms, and ensure the necessary approvals are in place before the relevant works commence.

Arrange Site Induction Courses (SIC) and confirm that workers meet the applicable site entry requirements.

Check that materials, tools, equipment and machinery are available and suitable for the planned works, and report shortages or defects promptly.

Monitor workmanship against approved drawings, specifications and client requirements, and arrange rectification of defects.

Inspect the site daily to maintain housekeeping, safe access, worker welfare facilities and protection of existing property.

Maintain records of work progress, completed quantities, manpower deployment and material consumption. Provide weekly updates to the Project Manager with supporting photographs and site records.

Highlight delays, access restrictions and other site constraints early, and follow up on agreed actions with the Project Manager.

Refer requests for additional or changed works to the Project Manager for assessment and instructions before execution.

Coordinate site inspections, outstanding works and final handover with clients and subcontractors.

(B) General:
Perform other duties assigned by the Project Manager or Management to support project delivery and company operations.

(C) Workplace Safety and Health (WSH):
Ensure site activities comply with applicable Workplace Safety and Health (WSH) requirements and company safety policies.

Conduct daily toolbox meetings and safety briefings, and ensure workers understand and follow the approved Risk Assessments, Safe Work Procedures and emergency procedures.

Ensure workers use appropriate Personal Protective Equipment (PPE) and observe site safety rules.

Identify hazards, coordinate corrective and preventive actions, and stop unsafe work where necessary. Escalate unresolved safety concerns promptly.

Maintain site safety records and ensure current safety procedures and work instructions are accessible to the team.

Support the implementation and continuous improvement of ISO 45001 and other company management systems, where applicable.

Report accidents, incidents and near misses promptly, and assist with investigations and follow-up actions.

Job Requirements

(A) Education, Qualifications & Special Training:
GCE ‘O’ Level, NITEC, Higher NITEC, Diploma or an equivalent qualification in a relevant field.

Candidates without the above qualifications may be considered based on relevant site supervision experience.

Relevant construction safety or supervisory training is an advantage.

(B) Knowledge & Skills:
Practical knowledge of building maintenance or construction site operations, including work sequencing and basic quality checks.

Able to lead foremen and workers, coordinate subcontractors and resolve daily site issues.

Good communication skills and a professional approach when dealing with clients and site representatives.

Responsible, proactive and able to carry out assigned tasks independently with minimal supervision.

Good planning, time management and coordination skills, with attention to site records and follow-up actions.

Able to use Microsoft Office and digital tools to prepare progress updates, maintain records and communicate site matters.

(C) Experience:
Preferably at least 2 years of relevant experience in site supervision, building maintenance or construction works.

Experience in cyclical maintenance, repair and improvement works, or coordinating works within occupied premises, is an advantage.