Assistant Project Officer

Assistant Project Officer

Employment Type: Temporary Full Time (up to August 2027)

Position Classification: Crown Clerk grade 5/6

Remuneration: $102,936 - $113,579, plus Superannuation

Location: 1 Reserve Road, St Leonards NSW

Hours Per Week: 35 hours

Requisition ID: REQ692009

Closing Date: Friday 16 October 2026 (11:59pm)

Join the Financial and Corporate Services Division within the Ministry of Health and help support the effective operation and performance of the NSW Health system.

About us

The Office of the Deputy Secretary and Chief Financial Officer team works across the Financial and Corporate Services Division to coordinate strategic priorities, projects and initiatives that support strong organisational outcomes. The team operates in a fast-paced environment where responsiveness, accuracy and effective coordination are critical.

You will join a team that supports our core values of collaboration, openness, respect, and empowerment, and we offer flexible work arrangements to support your needs.

About the role

As the Assistant Project Officer you will play a key role in coordinating the day-to-day workflow of the Office of the Deputy Secretary and Chief Financial Officer.

A core responsibility of the role is managing the Office’s group inbox and coordinating requests from receipt through to final approval. You will assess and allocate incoming requests, monitor deadlines, follow up outstanding responses and ensure correspondence, briefs and other matters are progressed through the appropriate review and approval processes.

You will work closely with teams across the Division to keep work moving, maintain visibility over priorities and ensure high-quality responses are delivered within required timeframes.

What you will be doing

In this role, you will:

• Manage and monitor the Office’s group inbox, identifying new requests and determining the action required.
• Coordinate and track correspondence, briefs, reports, approvals and other requests from receipt through to completion.
• Allocate requests to the appropriate teams and clearly communicate requirements and due dates.
• Proactively follow up outstanding actions and work with teams to ensure responses are progressed within required timeframes.
• Coordinate responses through review, clearance and approval, ensuring the appropriate processes have been followed before matters are finalised.
• Maintain accurate records and tracking information so the Office has clear visibility of current, upcoming and overdue matters.
• Review incoming and outgoing material for completeness, accuracy and presentation, and identify issues requiring clarification or escalation.
• Provide broader executive, administrative and coordination support to the Office as required.

About you

You are organised, proactive, with a strong attention to detail. You enjoy working in a busy environment where priorities and deadlines can change quickly. You can confidently manage a high volume of incoming requests, work with senior stakeholders, determine what needs to happen next, follow up with others and escalate issues when required.

To be successful in this role, you will have:

• Strong organisational skills and the ability to manage multiple requests and deadlines.
• Excellent attention to detail and a commitment to producing accurate, high-quality work.
• Strong written and verbal communication skills and the confidence to follow up with stakeholders across all levels.
• The ability to exercise judgement when assessing requests, priorities and appropriate next steps.
• A proactive approach to monitoring work and resolving issues before they affect deadlines.
• Experience coordinating correspondence, briefs, approvals, executive workflows or similar activities in a busy environment.
• Strong Microsoft Office skills and experience working with information and records management systems.

How to apply

At The Ministry of Health, we want you to make the most of the opportunities you will get to grow your skills and your career, surrounded by authentic, smart people and leaders.

Please review the role description and submit your up-to-date resume (up to 5 pages) and cover letter (1-2 pages).

Use the link below to access our Capability Application tool, designed to help you excel in the recruitment process. Practice your responses with the example questions provided to effectively highlight your achievements and the strategies you used to accomplish them.

Capability application tool | NSW Public Service Commission

Candidates may use AI tools to support the preparation of their application. However, the information provided should be authentic, accurate and genuinely represent your skills, experience, and capabilities, as these will be assessed when determining your suitability for the role.

For role related queries or questions contact Alan Gould on [email protected] and quote REQ692009.

As an organisation we are committed to creating an accessible and inclusive workplace. If you require any adjustments during the recruitment process, please contact Lisa Byrne on [email protected]

Adjustments for individual needs | I Work For NSW and Inclusive recruitment of people with disability | NSW Government

Closing Date: Friday 16 October 2026 (11:59pm)

Our commitment to diversity and inclusion

At the Ministry of Health, we are committed to creating a diverse, inclusive, and flexible environment which reflects the community and customers we serve. We actively promote the employment of women, people with a disability, Aboriginal and Torres Strait Islander peoples, LGBTIQ+ community and people from culturally and linguistically diverse backgrounds.

If you identify as Aboriginal or Torres Strait Islander and would like assistance with your application or to obtain more information on how to apply, please

To be eligible for employment in these roles you must be an Australian citizen, or a permanent resident, or a New Zealand citizen, or hold a valid visa with permission to work in Australia.

Additional information

1. This recruitment may be used to create a Talent Pool for similar future roles (ongoing or temporary) that may arise over the next 18 months.

2. This is a temporary role and there may be opportunities for ongoing employment at grade.

4. Please note that the selection process will include a range of comparative assessment techniques to assist in determining your suitability for the role.

Do not miss your chance to embark on this fulfilling journey! Apply now!

Closing Date: Friday 16 October 2026 (11:59pm)