Assistant Property Manager

About the role

The Assistant Property Manager supports the Property Manager in the day-to-day operations and administration of real estate properties. The role is responsible for ensuring efficient property operations, maintaining positive tenant relationships, coordinating building maintenance, monitoring service providers, and assisting in achieving the property's financial and operational objectives.

Key responsibilities

• Assist the Property Manager in the daily management and operation of assigned properties.
• Ensure that all common areas, facilities, and building systems are properly maintained and operational.
• Conduct regular property inspections and prepare inspection reports with recommendations.
• Monitor the performance of housekeeping, security, engineering, and other service providers.
• Coordinate preventive and corrective maintenance activities with contractors and suppliers.
• Serve as a point of contact for tenant concerns, inquiries, and requests.
• Coordinate tenant move-ins, move-outs, and fit-out activities.
• Ensure timely resolution of tenant complaints and service requests.
• Prepare correspondence, notices, memoranda, incident reports, and other property-related documents.
• Maintain organized records of tenant files, contracts, permits, insurance, and service agreements.

About you

• Bachelor's degree in Mechanical Engineering, Electrical Engineering, Civil Engineering, or any related field.
• Licensed Engineer (Electrical) required.
• At least 5 - 7 years of experience in property management, real estate, facilities management, or a similar role.
• Experience in handling commercial, residential, or mixed-use properties preferred.
• Knowledge of local building codes, safety standards, and regulatory compliance.
• Knowledge of property operations, lease administration, building maintenance, and tenant relations.
• Familiarity with Philippine building regulations, fire safety requirements, and relevant government compliance.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational, analytical, and problem-solving skills.