Assistant Property Manager

A listed company is looking for an enthusiastic Assistant Property Manager to assist in overseeing the property activities for a portfolio of properties that include retail shops and office properties.

Job Responsibilities:

1.     Property Works, Fitting-Out / Reinstatement Works related to mostly commercial rental units:

• Assist in managing and coordinating, collaborating directly with contractors, service providers, tenants and property team.
• Assist in overseeing and managing all repair and maintenance (R&M), planned preventive maintenance (PPM), renovation, and upgrade projects in as per established schedules.
• Coordinate with tenants and BMO for the fitting-out / reinstatement work process.
• Vetting submitted information by tenants to protect owner’s property and building’s facilities.

2.     Works related to Tenancy and Customer Services:

• Building strong tenant relationships by assisting tenants with property-related issues.
• Handle and investigate tenant complaints, enquiries and requests related to rental units without delay.
• Coordinate and attend pre-handover meeting and conduct Tenant’s Move-In/Out.
• Assist in managing and coordinating with reinstatement works on Tenant’s unit to protect owner’s property and building’s facilities.

3.     Property Management & In-House Service Providers

• Assist in managing and monitoring performance of outsourced property management service providers and contractors as well as in-house maintenance and R&M contractors.
• Assist in inspecting buildings, building, janitorial and rental units.
• Assist in reviewing tender documents of maintenance contracts and large-scale replacement work.

4.     Budget

• Assist in reviewing the annual operating budget submitted by outsourced property service provider.
• Assist in reviewing monthly IE statements and ensure their timely delivery.
• Assist in monitoring buildings’ expenses, spending & payments.

5.     Ad Hoc

• Assist, support and manage ad hoc projects.

Job Requirements:

• Experience in working for owner developer is an advantage
• Understand the needs of Tenants and resolve matters related to facilities, repairs and maintenance
• Relevant professional qualifications in Real Estate, Property Management or related disciplines
• At least 5 years’ solid experience in property management field, preferably in commercial and retail properties.
• Strong work ethics, independent, well-organized and self-motivated
• Strong leadership, problem-solving, communication and interpersonal skills
• Able to work under pressure and set job priorities
• Good PC skills in MS Words, Excel and Chinese Word-processing etc.
• Good command of both written and spoken English and Chinese

We offer an attractive remuneration package with fringe benefits to the right candidate, such as

Five-day work week + Bank Holiday + 14 days Annual leave + Medical Insurance + Performance bonus

Please send us your resume and CV to email address: [email protected].