Assistant Property Manager

Job Summary

Heritage Park Apartments is seeking a dependable, organized, and detail-oriented Assistant Property Manager to support the daily operations of our affordable housing community.

This position works closely with the Property Manager and plays an important role in maintaining accurate tenant records, meeting HUD compliance requirements, providing excellent resident service, and ensuring office processes are completed accurately and on time.

Key Responsibilities

• Assist with annual and interim resident recertifications and ensure required documentation is completed accurately and within established deadlines.
• Collect, review, organize, and properly file resident documentation, including income verification, pay stubs, and other required paperwork.
• Accept and process rent payments and maintain accurate records.
• Assist with applications, applicant screening, references, and waitlist management.
• Open and close maintenance work orders and follow up to ensure timely completion.
• Prepare and issue resident notices, violations, correspondence, and other documentation as directed.
• Maintain organized and accurate electronic and physical tenant files.
• Date-stamp and properly process incoming resident paperwork, mail, and other office documentation.
• Assist with invoices, vendor documentation, and general administrative responsibilities.
• Communicate professionally with residents, applicants, vendors, maintenance staff, and management.
• Assist in maintaining compliance with HUD requirements and established property policies and procedures.
• Maintain confidentiality regarding resident, employee, and property information.
• Provide additional administrative and operational support to the Property Manager as needed.

Qualifications

The ideal candidate will:

• Be highly organized and detail-oriented.
• Have strong written and verbal communication skills.
• Be comfortable managing multiple deadlines and priorities.
• Demonstrate professionalism and discretion when handling confidential information.
• Be dependable and able to complete assigned responsibilities independently.
• Have strong computer and data-entry skills.
• Be willing and able to learn HUD affordable-housing regulations and compliance requirements.
• Have experience in property management, affordable housing, HUD programs, housing compliance, or a related administrative field preferred.

What We’re Looking For

We are looking for someone who takes ownership of their responsibilities, follows through on assignments, communicates effectively, and understands the importance of accuracy and deadlines in an affordable-housing environment.

This position requires someone who can work collaboratively as part of a team while also managing their individual workload with limited supervision.

Pay: $22.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person