Assistant Property Manager

The Assistant Property Manager supports the daily operations of residential properties by assisting the Property Manager with resident inquiries, maintenance coordination, financial and administrative tasks, recordkeeping, vendor management, compliance, Board-related responsibilities, and general office operations.

Responsibilities:

• Schedule and organize meetings, travel, conferences, and department activities.
• Organize and prioritize large volumes of information and calls.
• Act as a liaison with other departments, outside agencies, residents, vendors, and Board members.
• Handle confidential and non-routine information and explain policies when necessary.
• Maintain, update, and coordinate account information in computer databases.
• Coordinate and track important dates and meetings, including annual and budget meetings.
• Ensure all communication from the on-site team is handled professionally and courteously.
• Ensure phone calls and emails are responded to appropriately within 24 business hours.
• Ensure mail is picked up daily and handled in a timely manner.
• Assist with preparing minutes for Board meetings.
• Assist with preparing Board agendas and Board packets.
• Work closely with community committees.
• Assist with gathering quotes and proposals for community projects.
• Assist with the daily management of office staff and other team members.
• Order supplies for Maintenance, Housekeeping, and the office.
• Assist with posting agendas in designated physical locations and on the community website.
• Monitor vendor licenses and insurance expirations.
• Assist the Property Manager with daily operations and special projects.
• Provide front desk support, answer phones, greet residents and guests, and manage inquiries.
• Coordinate maintenance requests, work orders, and inspections.
• Communicate professionally with residents, owners, vendors, and contractors.
• Maintain records, files, and association documents.
• Assist with vendor management, proposals, and project tracking.
• Support Board meetings and prepare meeting summaries.
• Assist with enforcing community rules and following up on violations.
• Manage office operations, supplies, and general administrative duties.

Qualifications:

• High School Diploma required
• Previous property management or related experience preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to effectively work with residents, owners, vendors, Board members, and staff.
• Proficiency with property management software, Microsoft Office (Word, Excel, Outlook), Adobe, and cloud-based file systems QuickBooks
• Strong attention to detail and problem-solving skills.
• Ability to handle confidential and sensitive information with discretion and professionalism.

Position Details:

• Work Location: In person
• Employment: 1099
• Compensation: $19.75 per hour
• After one year: 1 week of paid vacation and 3 days of PTO

Pay: Up to $19.75 per hour

Work Location: In person