Assistant Property Manager

General Responsibilities

Responsible for assisting the Property Manager in maintaining the physical asset and maximizing the financial returns from that asset in accordance with the owner?s objectives; Assist Property Manager and Regional Manager with special projects and administrative tasks.

Essential Duties

Maintain cordial and professional relationship with the following:

• All residents, ensuring consistent application of property policies.
• Other departments within the company, including accounting and human resources.
• Clients, the community, HUD federal, state and local governments, etc.
• Suppliers, vendors and professionals servicing the company or property.

A. Ensure the Physical wellbeing of the Property:

• Supervise maintenance staff, including building maintenance manager, maintenance supervisor and any contract workers;

• Supervise scheduling of maintenance work;

• Establish rotating schedule of personnel for emergency maintenance;

• Make regular follow-up inspections on maintenance work;

• Make regular inspections of grounds, including all common areas;

• Supervise all vacant apartment make-ready procedures;

• Make recommendations for physical repairs, replacements and/or improvements.

• Make recommendations for supplies, materials and equipment.

• Recommend expenditures within budget allocations;

• Evaluate maintenance operations periodically to determine cost efficiency.

• Knowledge of Property Manager?s location at all times when he/she is absent from the office.

B. Tenant Management:

• Ensure timely payment of rents;

• Process and complete residential applications in property management software program (One-site);

• Eliminate lost revenues due to vacancies;

• Enforce evictions for non-payment of rent;

• Exercise sound judgment regarding property expenditures.

C. Marketing and Leasing:

• Assist in preparation of advertising and marketing programs;

• Assist in preparation of regular market surveys;

• Assist in preparation of weekly and monthly reports;

• Provide for resident recruitment, selection, qualification, lease administration and apartment preparation for move-ins in accordance with corporate policies and procedures;

• Make recommendations to improve marketing and leasing programs;

• Ensure compliance with fair housing guidelines and HUD guidelines (where applicable).

D. Administration:

• Coordinate communication of information between the property and corporate office;

• Perform any other duties that may be assigned by the Property Manager;

• Implement HUD procedures, selection criteria, policy and is knowledgeable on issues pertaining to these;

• Identify hazards and potential liabilities;

• Friendly, helpful and considerate of all residents;

• Serve as on-call representative providing evening, weekend and holiday emergency service;

• Assist at other properties as assigned.

Salary Range: $56K - $60K

Benefits: Health, Dental, Vision, Life & Disability Insurance, 401(k) with company matching, Paid time off.