Assistant Property Manager

Position Summary

We are seeking a highly motivated and detail-oriented Assistant Property Manager. The Assistant Property Manager supports the day-to-day operations of commercial properties by coordinating tenant relations, rent collections, maintenance requests, vendor services, and administrative functions.

Key Responsibilities

DUTIES

• AR Collection- Ensure timely collections of all rent payments, send 3-day notices, and maintain delinquency reports.
• Move in and Out- Meeting with new tenants to move them in or move a tenant out. Take pictures and complete the move in/out forms. This includes coordinating lock changes and electric service transfers.
• Maintenance- Place service calls with vendors for tenant maintenance requests if landlord is responsible. This includes communicating with the tenant, vendor, and maintenance staff. Overseeing the timely and successful completion of the maintenance request.
• COI- Collect COI renewals from tenants and update COI tracker.
• Tenant Improvements- Obtain proposals for tenant improvements when outlined in a new lease or renewal. Assist Property Manager in overseeing the work, collecting invoices and supporting documents for payment.
• Capital Improvements- Collect proposals for capital projects such as monument sign renovations, make-ready suites, parking lot work, roof, etc. Assist Property Manager in overseeing the work, collecting invoices and supporting documents for payment.
• Manager Reports- Assist Property Manager with future management reports for landlord/asset management.
• Service Contracts- Prepare and monitor annual/one-time vendor service contracts. Complete new vendor forms and collect COIs.
• Invoices- Ensure vendor invoices are received and sent to AP for processing.
• Assist the Property Manager with daily operations as needed and provide clerical support. This includes managing assets in the absence of the Property Manager.
• Building positive relationships with tenants, prospects and coworkers.
• Other tasks or duties as assigned by supervisor.

Qualifications & Requirements

Education

• Bachelor’s Degree in Business, Finance, Real Estate, or other related fields of study is preferred.

Experience

• Possess at least one  (1) year of multi-tenanted asset management experience.

Technical Skills

• Advanced proficiency in Microsoft Excel, including the ability to build institutional-quality financial models from scratch.
• Proficiency with Microsoft Office Suite (Word, PowerPoint);
• Yardi Voyager
• Strong ability to listen to clients’ needs and implement them to their satisfaction.

Core Competencies

• Strong written and verbal communication skills; ability to present complex information clearly to senior stakeholders.
• High level of intellectual curiosity and proactive approach to problem-solving.
• Ability to manage multiple concurrent projects under tight deadlines in a fast-paced environment.
• Professional integrity and commitment to ethical business practices.

Compensation & Benefits

We offer a competitive and comprehensive compensation package designed to attract top talent:

• Base salary commensurate with experience
• Annual performance-based bonus tied to individual and portfolio KPIs
• Comprehensive health, dental, and vision insurance
• 401(k) with partial employer match
• Generous paid time off and company holidays
• Professional development stipend and support for industry certifications
• Hybrid work flexibility

About the Company

Basis Industrial is a vertically integrated real estate owner and operator. Anthony Scavo runs the day-to-day activities of the company, serving as president and managing partner. Together they have over 100 years of combined Real Estate Development and Management experience. Basis currently owns more than 7 million square feet of self-storage and industrial real estate, with an additional 2 million to 3 million square feet expected by the end of 2026. Active markets for Basis include Florida, Pennsylvania, New Jersey, New York, Texas, Boston, Atlanta, Los Angeles, Alabama and select urban markets nationwide. In total, the sponsors have developed and managed over 15 million square feet of real estate assets including self-storage, industrial, retail, office and residential. BaySpace is the property management arm of Basis. Basis Industrial was ranked the No. 1 fastest-growing company by South Florida Business Journal in 2023, ranked No. 3 in 2024 and No. 4 in 2025. In 2024 and 2025, Basis was the winner of Commercial Observer’s Breakthrough Awards in the Industrial Transaction of the Year category in 2024 and Innovation in Industrial in 2025. For more information, visit www.basisindustrial.com or www.bayspace.com.