Assistant Property Manager

Job Purpose:

• The Assistant Property Manager at the Housing Authority of the City of Newark is responsible for supporting the Property Manager in overseeing the daily operations of assigned properties. This role involves ensuring tenant satisfaction, maintaining property standards, and assisting in the management of financial and administrative tasks. The Assistant Property Manager plays a crucial role in fostering a positive living environment and ensuring compliance with housing regulations.

Key Responsibilities:

• Assist the Property Manager in the day-to-day management of properties, including tenant relations, maintenance coordination, and administrative duties.
• Conduct regular inspections of properties to ensure compliance with housing standards and identify areas for improvement.
• Respond promptly to tenant inquiries and complaints, providing effective resolutions to enhance tenant satisfaction.
• Assist in the preparation and management of property budgets, monitoring expenses, and ensuring financial objectives are met.
• Coordinate with maintenance staff and contractors to ensure timely and efficient completion of repairs and improvements.
• Maintain accurate and up-to-date records of tenant information, lease agreements, and property maintenance activities.
• Support the Property Manager in marketing and leasing efforts to ensure high occupancy rates and attract quality tenants.
• Ensure compliance with local, state, and federal housing regulations and policies.
• Assist in the preparation of reports and presentations for senior management and stakeholders.
• Participate in community engagement activities to promote positive relationships between tenants and the Housing Authority.

Required Education:

• Bachelor's degree in Business Administration, Real Estate, Property Management, or a related field.

Required Experience:

• Minimum of 3 years of experience in property management or real estate.
• Experience in managing residential properties, preferably within a housing authority or similar organization.
• Proven track record of handling tenant relations and property maintenance issues.
• Familiarity with local housing laws and regulations.

Required Skills and Abilities:

• Strong organizational and multitasking skills to manage multiple properties and tasks efficiently.
• Excellent communication and interpersonal skills to interact effectively with tenants, contractors, and team members.
• Proficient in property management software and Microsoft Office Suite.
• Ability to analyze financial reports and budgets to ensure property profitability.
• Strong problem-solving skills to address and resolve tenant issues promptly.
• Ability to work independently and as part of a team in a fast-paced environment.