Assistant Property Mgr

Assistant Property Manager (Commercial Real Estate)
Join Our Team and Help Deliver Exceptional Tenant Experiences

We are seeking a detail-oriented and service-driven Assistant Property Manager to support the day-to-day operations of a portfolio of commercial properties. This role is ideal for a proactive professional who thrives in a fast-paced environment and is passionate about delivering outstanding service to tenants and supporting property performance.

Key Responsibilities

• Process invoices and track payments in accordance with company procedures across multiple commercial properties
• Generate and distribute monthly tenant billing statements, ensuring accuracy and timeliness
• Calculate and reconcile monthly utility billbacks (e.g., electricity, water, HVAC)
• Maintain and track Certificates of Insurance (COIs) for tenants and vendors
• Assist with lease administration, including abstracting leases, tracking critical dates, and ensuring compliance with lease terms
• Support rent collection efforts, including monitoring delinquencies and following up as needed
• Coordinate tenant move-ins and move-outs, including suite inspections and documentation
• Serve as the primary point of contact for tenant requests and concerns, providing prompt and professional resolution
• Dispatch and coordinate maintenance requests with vendors and engineering staff
• Act as a liaison between tenants, vendors, and property management to ensure efficient communication and service delivery
• Maintain records of building access cards, parking assignments, and overnight parking requests
• Assist with vendor management, including contract tracking, service scheduling, and performance follow-up
• Maintain organized records of invoices, contracts, purchase orders, and correspondence
• Conduct periodic property inspections to ensure cleanliness, safety, and overall asset appearance
• Provide on-site support at multiple properties as needed
• Assist Property Managers with budgeting, reporting, and special projects
• Perform other duties as assigned

Qualifications & Skills

• 3–5+ years of experience in commercial property management, property administration, or a related field
• Working knowledge of commercial leases, CAM reconciliations, and basic accounting principles
• Familiarity with property management systems (IMPAK experience preferred)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Excellent written and verbal communication skills
• Strong customer service and interpersonal skills
• Highly organized with strong time management and multitasking abilities
• Detail-oriented with a high level of accuracy
• Ability to work independently and collaboratively in a team environment
• Ability to prioritize tasks and meet deadlines in a fast-paced setting

Preferred Qualifications

• Experience supporting multiple properties or a portfolio environment
• Basic understanding of building systems (HVAC, plumbing, electrical)
• Real estate license or pursuit of industry certifications (e.g., CPM, RPA) is a plus

What We Offer

• Competitive salary and benefits package
• Opportunities for professional growth and advancement
• Collaborative and supportive team environment
• Exposure to a diverse commercial property portfolio