Assistant - Purchase

Role & responsibilities

To support the Purchase team in day-to-day procurement activities, vendor coordination, purchase documentation, order processing, and timely availability of materials required for smooth company operations.

Preferred candidate profile

• Assist in day-to-day purchase and procurement activities as per company requirements.

• Coordinate with vendors for quotations, prices, delivery schedules, and payment terms.

• Prepare and process Purchase Orders (PO) as per approved requirements.

• Maintain and update vendor and supplier records.

• Follow up with vendors for timely delivery of raw materials, packaging materials, consumables, spare parts, and other required items.

• Coordinate with Stores, Production, Quality, Accounts, and other departments regarding material requirements and deliveries.

• Track pending Purchase Orders and ensure timely closure.

• Verify purchase-related documents such as quotations, purchase orders, delivery challans, invoices, and other supporting documents.

• Coordinate with Stores for receipt of materials and resolve discrepancies related to quantity, quality, or delivery.

• Assist in maintaining purchase reports, MIS, and procurement records.

• Update purchase data in ERP/software and maintain proper documentation.

• Support vendor development and follow up for new supplier quotations when required.

• Monitor material prices and support the Purchase team in cost-saving initiatives.

• Ensure compliance with company purchase procedures and approval processes.

• Perform any other purchase-related activities assigned by the reporting manager