Assistant Purchase Manager

Job Description Assistant / Dy.Manager – Purchase

Location: Ghaziabad

Experience: 5–10 Years

Industry: Chemical / Manufacturing

Key Responsibilities

• Manage end-to-end Purchase and Material Inward activities.
• Handle domestic as well as import purchases as per business requirements.
• Identify, evaluate and develop reliable domestic and international vendors.
• Obtain quotations and negotiate price, payment terms, delivery schedules and commercial conditions.
• Handle purchase enquiries, quotations, order placement and supplier coordination.
• Coordinate with suppliers for order confirmation, production status and shipment schedules.
• Coordinate with CHA, freight forwarders, shipping lines and logistics partners for import shipments.
• Monitor ETD/ETA, shipment tracking, container movement and timely clearance of materials.
• Ensure proper Preparation and documentation of Purchase Order, Commercial Invoice, Packing List, BL/AWB, COO, insurance and other required documents.
• Supervise complete material inward and GRN/MRN process.
• Coordinate with Quality team for incoming material inspection and approval.
• Handle shortage, damage, quality issues and quantity discrepancies with suppliers/transporters.
• Monitor pending POs and ensure timely delivery of domestic and imported materials.
• Coordinate with Stores for FIFO/FEFO, batch-wise inventory and proper storage.
• Monitor inventory levels, safety stock, slow-moving and non-moving materials.
• Coordinate with Finance for GRN, invoice verification and vendor payments.
• Prepare Purchase, Import, Inward and Inventory MIS reports.
• Maintain proper records of domestic and import purchases, vendor documents and shipment details.
• Ensure compliance with applicable import, customs and company procurement procedures.
• Develop strong vendor relationships and identify opportunities for cost reduction and procurement optimization.

Key Skills

• Domestic & Import Procurement
• Vendor Development & Negotiation
• Import Documentation & Shipment Coordination
• CHA / Freight Forwarder Coordination
• Material Inward & GRN
• Inventory & Stores Management
• Costing & Cost Optimization
• MS Excel & ERP / BUSY / SAP / Tally
• Strong coordination, follow-up and problem-solving skills.

Qualification

Graduate / Diploma in Supply Chain, Procurement, Operations or related field.

MBA in Supply Chain / Procurement will be an added advantage.