Assistant Purchase Manager

Job Description – Assistant Purchase Manager

Company: VGP Heritage Pvt Ltd
Position: Assistant Purchase Manager
Department: Purchase / Procurement
Location: Injambakkam, Chennai
Employment Type: Full-Time
Reporting To: Purchase Manager / Management

Job Summary

VGP Heritage Resort is looking for a responsible and detail-oriented Assistant Purchase Manager to support the Purchase Manager in managing procurement activities for the resort. The candidate will be responsible for vendor coordination, quotation comparison, purchase documentation, cost control, and ensuring the timely availability of materials required by various departments.

Key Responsibilities

• Assist the Purchase Manager with day-to-day procurement activities for VGP Heritage Resort.
• Collect and compare quotations from multiple vendors to ensure competitive pricing.
• Negotiate with vendors regarding price, quality, payment terms, and delivery schedules.
• Process purchase requirements based on approved indents and management approvals.
• Ensure that no purchase is made without proper approval.
• Coordinate with the Kitchen, Housekeeping, Maintenance, Banquet, Restaurant, Bar, Admin, and other departments regarding their requirements.
• Coordinate with Stores to ensure proper receipt and verification of purchased materials.
• Verify quantity, quality, specifications, and rates of materials received.
• Follow up with vendors for pending and urgent orders.
• Maintain proper records of quotations, purchase orders, invoices, and vendor details.
• Assist Accounts and Stores with invoice verification, GRN, and purchase reconciliation.
• Regularly check market prices and identify opportunities to reduce procurement costs.
• Monitor monthly purchase expenses and assist in maintaining the approved purchase budget.
• Identify new vendors and maintain good relationships with existing suppliers.
• Support vendor evaluation based on price, quality, reliability, and delivery performance.
• Assist in resolving shortages, quality issues, wrong deliveries, and other vendor-related concerns.
• Prepare regular purchase reports and provide updates to the Purchase Manager.
• Conduct spot checks and ensure transparency in the purchasing process.
• Ensure all procurement activities follow the policies and procedures of VGP Heritage Resort.
• Support the Purchase Manager during audits, stock verification, and management reviews.

Required Qualifications & Experience

• Bachelor's degree in Commerce, Business Administration, Supply Chain Management, or a related field.
• 2–5 years of relevant purchase/procurement experience, preferably in a hotel, resort, restaurant, or hospitality environment.
• Good knowledge of food, beverage, housekeeping, maintenance, and general procurement.
• Strong vendor negotiation and communication skills.
• Good knowledge of MS Excel and purchase/ERP software.
• Knowledge of Tally, Zoho Books, or similar systems will be an advantage.
• Strong understanding of purchase documentation and invoice verification.

Key Skills

• Procurement & Vendor Management
• Price Negotiation
• Cost Control
• Purchase Order Management
• Inventory Coordination
• Market Rate Comparison
• Invoice Verification
• Purchase Reconciliation
• MS Excel / ERP
• Strong Follow-up Skills

Personal Attributes

• Honest and trustworthy
• Cost-conscious and detail-oriented
• Proactive and responsible
• Good communication skills
• Strong follow-up ability
• Able to work under pressure
• Good team player
• Willing to take ownership and responsibility

Performance Expectations

The Assistant Purchase Manager is expected to ensure timely procurement, competitive pricing, proper approvals, accurate documentation, vendor accountability, and effective purchase cost control across VGP Heritage Pvt Ltd.

Contact: Nijusha

7550036140

Pay: ₹23,000.00 - ₹27,000.00 per month

Benefits:

• Food provided

Work Location: In person