Assistant Purchase Manager

Job Title: Assistant Purchase Manager
Department: Purchase / Procurement
Reports To: Purchase Manager / Procurement Head
Location: Noida
Experience: 6-10 years

Job Summary

The Assistant Purchase Manager supports the purchase and procurement function by sourcing materials, negotiating with suppliers, monitoring purchase orders, and ensuring timely availability of required goods and services at competitive prices and quality standards.

Key Responsibilities

• Assist the Purchase Manager in planning and executing procurement activities.
• Source and evaluate suppliers based on price, quality, delivery, and reliability.
• Obtain and compare quotations from multiple vendors.
• Negotiate prices, payment terms, delivery schedules, and other commercial conditions.
• Prepare and process purchase orders and purchase requisitions.
• Follow up with suppliers to ensure timely delivery of materials.
• Coordinate with stores, production, accounts, and other departments regarding procurement requirements.
• Maintain supplier records, purchase documents, quotations, and related reports.
• Monitor stock levels and support timely replenishment of materials.
• Resolve issues related to quality, quantity, delivery, invoices, and vendor performance.
• Develop and maintain good relationships with existing and potential suppliers.
• Assist in vendor evaluation and periodic supplier performance reviews.
• Ensure purchases comply with company policies, approved budgets, and procedures.
• Track purchase costs and identify opportunities for cost reduction.
• Prepare regular procurement reports for management.

Required Skills

• Good negotiation and vendor-management skills.
• Knowledge of procurement and purchasing procedures.
• Good communication and interpersonal skills.
• Strong analytical and decision-making abilities.
• Good knowledge of MS Excel and procurement/ERP software.
• Ability to manage multiple purchase requirements and deadlines.
• Attention to detail and strong follow-up skills.

Qualifications

• Bachelors/Master's degree in Business Administration, Supply Chain Management, Commerce, or a related field.
• 6–10 years of experience in purchasing/procurement, preferably in a manufacturing, trading, retail, or related organization.

Key Performance Indicators (KPIs)

• Purchase cost savings.
• On-time delivery performance.
• Supplier quality and performance.
• Procurement cycle time.
• Purchase order accuracy.
• Inventory availability.
• Compliance with procurement policies and budgets.