ASSISTANT PURCHASING MANAGER

Assistant Purchasing Manager

TROVE Hotel Johor Bahru

19 November 2024

Responsibilities

• Generates and provides accurate and timely results in the form of reports, presentations, etc.
• Compiles, codes, categorizes, calculates, tabulates, audits, or verifies information or data.
• Assists Executive Chef in all aspects of purchasing (e.g., Food, Beverage and Controllable) to ensure quality and profitability.
• Orders all food and beverage based on business needs.
• Assists Executive Chef in maintaining/lower budgeted food/controllable costs.
• Delegates and enforces first in/first out inventory rotation for all storeroom products.
• Maintains sanitation and safety standards as specified in the brand guidelines.
• Ensures that proper safeguards are in effect for the security of the food and beverage storeroom assets.
• Enforces item use-up with storeroom personnel and kitchen management to keep inventory at lowest level possible levels.
• Communicates with kitchen, restaurant management and vendors to ensure timing of deliveries satisfies advanced food production needs.
• Checks invoice on goods received against shipment to ensure quantity, quality, weights and purchase specifications are as ordered.
• Maintains inventory controls for proper levels, dating, rotation, requisitions, etc.
• Ensures that price and product availability issues are communicated as needed to the F & B Director and Executive Chef.
• Ensures all LSOP's are adhered to by all associates.
• Receives and inspects all deliveries.
• Ensures accurate administration of all invoices, and adherence to proper bookkeeping procedures.
• Demonstrates knowledge of job-relevant issues, products, systems, and processes.
• Uses computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Uses relevant information and individual judgment to determine whether events or processes comply with laws, regulations, or standards.
• Keeps up-to-date technically and applying new knowledge to your job.
• Ensure disciplinary situations are addressed in timely fashion and with consistency.
• Submits reports in a timely manner, ensuring delivery deadlines.
• Monitors all taxes that apply, ensuring that taxes are current, collected and/or accrued.
• Provides information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Analyzes information and evaluating results to choose the best solution and solve problems.
• Uses existing computer programs effectively to post invoices, update items and costs.
• Informs and/or updates the executives, the peers and the subordinates on relevant information in a timely manner.

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