Assistant Purchasing Manager

Job Summary:

The Assistant Purchasing Manager’s role is to conduct product research and source new suppliers and vendors to ensure the best price while maintaining quality. Furthermore, this role requires a resilient leader capable of thriving in a high-pressure environment, and balancing strict adherence to standard operating procedures (SOPs) with a strong "service mind" tailored to the unique needs of an international school. As well as coordinating with the relevant departments to ensure a smooth purchasing process and payments.

Responsibilities:

• Conducting product research and sourcing new suppliers, vendors and organizers
• Sourcing materials, goods, products, and services and negotiating the best or most cost-effective contracts and deals
• Compares prices and investigates quality of all materials, and ensure the best price while maintaining the quality
• Performing task/inventory inspections and reordering supplies and stock as necessary
• Conducting market research to keep abreast of emerging trends and business opportunities
• Inspecting goods/services and reporting any faulty items or inconsistencies immediately
• Updating and maintaining records of all orders, payments, and received goods/services
• Coordinating with the delivery team and following up on delays or orders that have been rescheduled
• Attending product launches and networking with industry professionals
• Establishing professional relationships with school members as well as vendors and suppliers
• Ensuring all delivery goods is packaged appropriately and delivered to the correct location in a timely manner
• Working abide Purchasing SOP
• Work as Assistant Manager, coordinating with teachers, staff, and concerned departments and also Finance & Accounting Department for data entry & processing & payment arrangement
• Handle all PR processes for the entire school including academic and non academic
• Ensures that all payment transactions comply with established policies and procedures
• Communicate closely to keep requestors informed of the status of purchase orders and delivery timelines
• Coordinate with logistic and transportation requirement and maintenance
• Responsible for all arrangements and logistic for the school operation
• All other tasks assigned by the Purchasing Manager and the Director of Finance

Qualifications:

• Bachelor’s degree in Business, Logistics, or any related field
• Resilience & Integrity: Proven ability to make tough, transparent decisions in a high-pressure working environment while maintaining a strong “service mind”.
• At least 5 years of working experience in purchasing
• Proficiency in relevant management software programs
• Good command of English in written and verbal in both communication & negotiation
• Great organizational and planning skills
• Ability to follow request specifications
• Excellent networking and time management skills