Assistant Purchasing Manager

Key Responsibilities

1. Purchasing & Procurement

• Manage purchasing activities for materials, spare parts, tools, equipment, and maintenance supplies used in container yard operations.
• Source and evaluate suppliers based on price, quality, delivery performance, and service standards.
• Negotiate pricing, payment terms, and procurement contracts with vendors and suppliers.
• Prepare and issue Purchase Orders (PO) and monitor delivery schedules to ensure timely supply.
• Control purchasing costs and prepare procurement reports for management review.
• Maintain purchasing records and supplier databases accurately.

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2. Contract & Documentation Management

• Handle and maintain company contracts and procurement-related documents, including service agreements, supplier contracts, and subcontractor documentation.
• Review documents for accuracy and completeness before management approval.
• Develop and maintain an organized document control and filing system.
• Coordinate with Accounting, Finance, Operations, and related departments regarding procurement and contractual documentation.

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3. Maintenance & Technical Support Coordination

• Coordinate with maintenance and technical teams regarding spare parts and repair equipment requirements.
• Monitor stock levels and arrange purchasing plans to ensure sufficient inventory availability.
• Support repair and maintenance operations by ensuring timely procurement and delivery of required materials and equipment.

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4. Internal System Development & Process Improvement

• Establish and improve purchasing systems, workflows, and internal operational procedures.
• Develop SOPs (Standard Operating Procedures), document control processes, and procurement workflows.
• Support the implementation of approval processes, filing systems, and cost control procedures.
• Analyze operational inefficiencies and recommend process improvements.
• Assist management in building structured internal systems for a company currently developing its operational processes.

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Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Engineering, or related fields.
• Minimum 3–5 years of experience in purchasing, procurement, contract administration, or related functions.
• Experience in container yard operations, logistics, warehouse, maintenance, or repair businesses will be an advantage.
• Strong negotiation and supplier management skills.
• Ability to develop systems, organize workflows, and improve operational processes.
• Good command of Microsoft Office, especially Excel.
• Strong coordination, problem-solving, and communication skills.
• Detail-oriented and able to work under pressure.