Assistant Recruiter

WHO WE ARE LOOKING FOR:

The Assistant Recruiter provides hands-on execution support for talent sourcing, outreach, and recruitment coordination. The role is output-driven and works closely with the Recruitment Officer to ensure a steady, well-managed pipeline of candidates and a positive candidate experience.

WHAT YOU WILL DO:

1. Talent Sourcing & Lead Generation

• Proactively source candidates using Boolean searches, LinkedIn, various job boards, and social media platforms, and other recruitment platforms, including identifying passive candidates who may not be actively applying.
• Build and maintain a steady pipeline of qualified leads for recurring and priority roles.
• Conduct strategic, personalized outreach (“warm tap-ins”) designed to spark interest and encourage engagement, rather than generic mass messaging.
• Ensure filtering of candidates meets the needs of clients for specific and particular roles for easier interview for the rest of the team.

2. Appointment Setting & Outreach

• Initiate first-touch communication with identified leads via LinkedIn, email, or phone, introducing the company culture and opportunity.
• Secure and schedule initial recruitment appointments or screening calls.
• Conduct systematic follow-ups with high priority leads to maintain engagement, ensuring persistence without being intrusive.
• Track outreach attempts and responses accurately.

3. Recruitment Officer Support

• Perform initial resume screening and basic qualification checks based on provided criteria.
• Conduct brief initial phone screenings when instructed and required.
• Manage and coordinate the Recruitment calendar, ensuring interviews are properly scheduled across interviewers and teams and that candidates receive complete instructions and links.
• Assist in onboarding preparation, including document collection and transition of successful candidates to HR.

4. Candidate Experience & Communication

• Maintain timely and professional communication with candidates throughout the recruitment process.
• Provide status updates and feedback as instructed, helping manage candidate expectations and ensure a respectful, human-centered experience.

5. Strategic Support & Team Integration

• Act as a right-hand execution support to the Recruitment Officer during active hiring periods.
• Assist with urgent or ad-hoc recruitment tasks as needed, including troubleshooting bottlenecks and supporting time-sensitive hiring needs.
• Maintain recruiting pipeline, trackers, and reports using designated tools (e.g., Google Sheets, ClickUp, or similar).

WHAT WE NEED FROM YOU:

• Bachelor's degree in Human Resources, Psychology, and Business Administration, or a related field is preferred.
• Previous experience in high volume and fast-paced environment Recruitment
• Familiarity with job boards, LinkedIn, and other candidate sourcing platform is preferred.
• Strong communication skills, both written and verbal.
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• Comfortable communicating and coordinating with candidates and stakeholders.
• Proficient in Google WorkSpace
• Experience with Applicant Tracking System (ATS) is an advantage
• Proactive, resourceful, professional, and willing to learn
• Ability to work independently while collaborating effectively with a team.