Assistant Registrar

Job Designation: Assistant Registrar (Admissions)

Job Summary:

The Assistant Registrar (Admissions) is responsible for planning, coordinating, and managing the end-to-end admissions process across all programs. The role ensures smooth execution of admission activities, adherence to timelines, accurate data management, and compliance with institutional policies. The position involves close coordination with academic and administrative stakeholders to achieve enrolment targets and maintain efficient admissions operations.

Designation

Assistant Registrar

Location

Mumbai

Department

Admissions

Key Responsibilities

• Plan, coordinate, and manage the entire admissions cycle for all programs
• Develop and monitor the admissions calendar for various schools/departments
• Coordinate entrance examinations, including scheduling and logistics
• Oversee issuance of call letters and communication with applicants
• Manage the conduct of entrance tests and personal interviews
• Coordinate preparation and publication of merit lists and offer letters
• Ensure verification of documents and eligibility criteria of applicants
• Prepare and maintain admissions MIS reports (daily, weekly, monthly)
• Track enrolment data, cancellations, and generate vacancy and balance fee reports
• Supervise and manage day-to-day admissions and administrative operations
• Collaborate with Heads of Schools, faculty, and course coordinators for admissions planning and execution
• Ensure compliance with institutional policies and regulatory requirements
• Strong understanding of admissions processes and academic administration
• Ability to manage multiple tasks, deadlines, and stakeholders efficiently
• High level of accuracy and attention to detail

Educational Qualifications

• Master’s Degree with at least 55% marks or equivalent GPA from a recognized university

Professional Certifications

• Certification in education administration, data management, or related areas (desirable)

Professional Experience

• Minimum 7 years of administrative experience as a Superintendent or in an equivalent role
• Experience in educational institutions is preferred
• Prior experience in admissions management will be an added advantage

Skills and Competencies

• Strong organizational and coordination skills
• Proficiency in MIS, data analysis, and reporting tools (e.g., MS Excel, ERP systems)
• Excellent communication and interpersonal skills
• Ability to handle high-volume operations and work under pressure
• Strong problem-solving and decision-making abilities
• Attention to detail and process-oriented mindset