ASSISTANT SALES ADMIN MANAGER/SENIOR EXECUTIVE (PROPERTY DEVELOPER)

About the role

We are seeking an Assistant Sales Admin Manager/Senior Executive (Property Developer) to join our dynamic sales team in Petaling Jaya, Selangor. This is a full-time position that plays a crucial role in supporting our sales operations and administrative functions. You will be instrumental in streamlining our sales processes, managing documentation, coordinating with clients and stakeholders, and ensuring the smooth execution of property sales transactions. This role bridges the gap between our sales team and administrative functions, making it essential to our continued success in the competitive property development market.

Key responsibilities

What you'll be doing

• Overseeing and managing the sales administration team to ensure efficient and effective sales processes
• Developing and implementing sales strategies and action plans to drive property sales
• Liaising with the marketing team to coordinate sales and marketing activities
• Analyzing sales data and preparing reports to track performance and identify areas for improvement
• Providing guidance and support to the sales team to help them achieve their targets
• Ensuring compliance with company policies, procedures, and legal/regulatory requirements
• Collaborating with other departments to enhance the overall customer experience
• Responsible for sales admin documentation, Sale and Purchase Agreement (“SPA”), loan documentation, billings by ensuring the procedures and performances are in order and in compliance with procedures and policies in the areas of credit control, sub-sale matters, refinancing, utilities, vacant possession and transfer of titles
• To handle day to day sales administration operation related to after sales service
• Ensure data has up to date records in property software system by maintaining appropriate filing system of purchasers’ records, collections and documentations as per ISO compliance
• To perform all relevant liaison and coordination with sales agents, purchasers, solicitors, bankers and interdepartmental to ensure timely execution of Sale & Purchaser Agreement and Loan Agreement
• To attend to execution of SPA and loan documentation, issuance of letter of undertaking to end-financiers and day to day credit and administration job function/correspondences/activities
• Ensuring that the correct procedures and timely processing of documents are carried out on time pertaining to the execution of SPA, reminders and billings
• To check sales status, commission, legal fee payment and to reviews sales reports on daily, weekly and monthly basis
• To assist and reviews end- financier administrative paper works and any other documentation compilation related to conveyancing matters
• To monitoring the progressive billings, reminders and notice of termination to purchasers/end-financiers in accordance to the terms and conditions of the SPA
• To ensure timely billings and collection of progressive billings and proper handling of loan documentation
• To implement relevant policies, procedures and instructions as defined in the Quality Management System
• Ensure the application / renewal of Developers’ License and Advertising Permits and/or other relevant permits required in the course of marketing and sales and are valid all times
• Ensure EF submission, APDL, pricing etc
• To reviews and ensure timely submission of authority reports such as 7F, NAPIC report, and renewal of APDL
• Assist in project launches and others related events when required
• Any other duties/ task assigned by the superior from time to time

What we're looking for

• Least 5 years of working experience preferably in sales admin/credit admin/conveyancing or management role related field in property development industry
• Strong knowledge of the real estate and property development industry, including regulations and market trends
• Excellent communication, interpersonal, and stakeholder management skills
• Proficiency in data analysis and reporting
• Ability to lead and motivate a team to achieve KPI targets
• Possess Certificate/Diploma/Degree in Business Studies, Business Administration or a relevant fields
• Computer literate with proficient in major Microsoft Windows, Office and IFCA P+ operating system is an advantages
• Pleasant personality, hardworking and energetic person with good communication skills
• Proficient in written & spoken in English, Bahasa Malay & Mandarin to effectively communicate with especially Mandarin-speaking clients with additional ability to communicate in local dialects would be an added advantages
• Willing to work during weekends and public holidays
• Committed, self-motivated, responsible and able to work independently
• Confidence, proactive and able to work under pressure with meet tight deadlines

About us

PINNACLE GROUP is a premier and dynamic property development company focused on creating innovative and sustainable living environments. Known for its excellence in delivering high-quality projects, the company has established a diverse portfolio that includes residential and commercial developments. We are committed to delivering exceptional residential and commercial properties that enhance communities and create lasting value for our stakeholders. With a reputation for excellence, innovation, and customer-centric solutions, we continue to lead the market in nationwide and beyond. Each project is thoughtfully designed to enrich the lifestyle and well-being of its customers. Our team is comprised of dedicated professionals who are passionate about transforming visions into reality.

What we offer

At Pinnacle Group, we value our employees and offer a competitive remuneration package, including a generous bonus scheme, potential growth and career development with continuous training and development opportunities, and a supportive work environment. We are committed to providing a healthy work-life balance and promoting the well-being of our team.

• Competitive salary package and performance-based bonuses commensurate with experience and qualifications to individual and company achievements

• Career growth opportunities for professional development support and career advancement within a reputable and expanding property development organisation

• Supportive work culture that values teamwork and work-life balance

• Collaborative work environment with a dynamic team

• Access to company events and team-building activities that foster a positive workplace culture

If you're excited about the prospect of joining our dynamic team and contributing to the success of our projects, we encourage and invited you to write in/email your interests with detailed resume indicating personal particulars, qualification, employment history, remuneration expected, contact number & a recent passport-size photograph (n.r.) through https://pinnaclegroup.com.my/careers/ or [email protected] or Jobstreet.

All applications will be treated in the strictest of confidential and only shortlisted candidates will be notified.