Assistant School Administrator

1. POSITION OVERVIEW

The Assistant School Administrator supports the daily operations, administrative management, and student services of Infinity Medical School. This position assists school leadership in maintaining an organized, professional, safe, and efficient educational environment while supporting student enrollment, faculty coordination, regulatory compliance, and overall school operations.

The Assistant School Administrator serves as a key point of contact for students, instructors, staff, and external agencies, ensuring that school policies and procedures are consistently followed.

2. KEY RESPONSIBILITIES

A. School Administration & Operations

• Assist the owners and administrators in overseeing daily school operations.
• Coordinate administrative schedules, office activities, and staff assignments.
• Maintain organized student, employee, and school records.
• Ensure school policies, procedures, and operational standards are followed.
• Assist in preparing administrative reports and school documentation.

B. Student Enrollment & Services

• Assist prospective students with program information, registration, and enrollment.
• Explain class schedules, tuition, admission requirements, and school policies.
• Maintain accurate student enrollment and attendance records.
• Respond professionally to student questions, concerns, and complaints.
• Coordinate student orientation, graduation, and certification examination preparation.

C. Academic & Instructor Coordination

• Coordinate classroom schedules, instructor availability, and training materials.
• Support CNA, HHA, RNA, Pharmacy Technician, EKG/ECG, CPR/BLS, and continuing education programs.
• Monitor administrative completion of student records and required documentation.
• Assist instructors with classroom preparation and educational resources.
• Refer academic and clinical competency matters to the appropriately qualified instructors or program directors.

D. Regulatory Compliance & Recordkeeping

• Assist in maintaining documentation required by CDPH, BPPE, and other applicable regulatory agencies.
• Organize student training records, attendance sheets, completion certificates, and examination documents.
• Assist with regulatory inspections, audits, and compliance reviews.
• Protect confidential student and employee information.
• Ensure authorized personnel review and sign required documents.

E. Financial & Office Support

• Assist with tuition payment tracking, invoices, receipts, and financial records.
• Provide students with approved tuition and payment information.
• Coordinate payment questions and refund requests with school leadership.
• Monitor office supplies, classroom materials, and equipment needs.
• Assist with administrative budgeting and operational expenses as authorized.

F. Communication & Student Relations

• Answer telephone calls, emails, text messages, and student inquiries.
• Maintain professional communication with students, instructors, healthcare facilities, and business partners.
• Assist with school announcements, class reminders, and enrollment communications.
• Support marketing, student recruitment, and community outreach activities.

3. MINIMUM QUALIFICATIONS

Education

• High school diploma or GED required.
• Associate degree or bachelor's degree in Business Administration, Healthcare Administration, Education, or a related field preferred.

Experience

• At least 2 years of administrative, office management, customer service, or educational support experience preferred.
• Experience in healthcare education, vocational training, or school administration is an advantage.
• Familiarity with student enrollment, scheduling, recordkeeping, and regulatory documentation preferred.

Knowledge & Skills

• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Word, Excel, email, and office applications.
• Ability to maintain confidential records.
• Strong customer service and problem-solving skills.
• Ability to multitask and work independently.
• Knowledge of school policies and healthcare training requirements.
• Professional judgment and attention to detail.

4. PROFESSIONAL EXPECTATIONS

The Assistant School Administrator must:

• Demonstrate professionalism, integrity, and accountability.
• Maintain confidentiality of student, employee, and business information.
• Follow school policies and applicable regulations.
• Treat students, instructors, and staff with courtesy and respect.
• Maintain a clean, organized, and welcoming office environment.
• Communicate concerns promptly to school leadership.
• Perform assigned responsibilities accurately and on time.
• Support the mission and educational standards of Infinity Medical School.

5. AUTHORITY & LIMITATIONS

The Assistant School Administrator may coordinate administrative activities and assist with student services under school leadership's direction.

This position does not independently authorize tuition refunds, modify official school policies, certify clinical competencies, approve student graduation, or sign regulatory documents unless specifically authorized and legally permitted.

The position does not automatically qualify an employee to serve as a CDPH-approved CNA instructor, RN Program Director, or clinical instructor.

6. POSITION OBJECTIVE

To support the efficient operation of Infinity Medical School by maintaining high administrative standards, assisting students and instructors, promoting regulatory compliance, and contributing to a positive educational experience.

Pay: $25.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person