Assistant Security Clearance Officer

Assistant Security Clearance Officer

Offer ID: 90391

Job: Support Functions / Other

Contract type: Permanent

Schedule: Full-Time

Country: Belgium

As an Assistant Security Clearance Officer, you support the administrative follow-up of security clearances, security opinions and sensitive files within Equans. You work every day with internal departments, security officers and competent public authorities while building expertise in a specialised and regulated environment.

At Equans, we believe that diverse talents strengthen our teams. We actively build an inclusive work environment where everyone feels welcome, can be themselves, and we encourage everyone to apply.

Your work location: Brussels.

Zoom on the job:

• manage and follow up individual security clearances administratively
• collect, check and complete the documents and data required for applications and administrative procedures
• prepare, submit and follow up security clearance applications through Habil+, the NVO digital platform
• request and follow up security opinions through the AFCN digital platform
• follow up the payable fees and their administrative processing
• maintain a structured and up-to-date overview of all ongoing files, stages and statuses
• inform the employees concerned and internal contacts in a timely manner about the progress and outcome of their files
• follow up new hires, departures, job changes and other changes that may affect security clearances or access rights
• manage, archive and protect documents and information in line with the applicable security regulations
• answer questions from security officers and colleagues and support them in providing the required information correctly and on time
• support the daily operations and administrative follow-up of the Clearance team
• contribute to the standardisation, improvement and digitalisation of administrative processes related to security clearances and security opinions
• train new Security Officer employees
• organise and follow up interviews with the Evaluation Office of the Security Clearance Service of the General Intelligence and Security Service (ADIV)
• prepare justification letters for subcontractors
• take on additional administrative and organisational tasks according to the needs of the team

Come as you are, ideally with:

• higher secondary education diploma or an equivalent level through experience
• willingness to undergo the required security screening and obtain and maintain the required security clearance throughout employment. This role requires access to Habil+, which contains sensitive and classified information, and therefore requires a valid individual security clearance
• experience in a similar administrative role is an advantage
• experience in security, compliance, HR, administration or a regulated environment is an asset
• experience handling confidential or sensitive files is an advantage
• very good knowledge of MS Office, particularly Excel, Word and Outlook
• comfortable working with digital administrative systems
• knowledge of Habil+ and SAP is an advantage
• willingness to further develop your knowledge within the security domain
• accurate, structured and organised way of working
• strong administrative skills and an interest in files, procedures and follow-up systems
• respect for deadlines and attention to detail
• ability to manage several files simultaneously
• ability to work independently and collaborate effectively within a team
• clear and professional communication skills
• discreet handling of sensitive and classified information
• strong sense of responsibility and adherence to applicable procedures
• positive and service-oriented attitude
• very good knowledge of Dutch and French, both spoken and written; a good knowledge of English is an advantage

What if you became Assistant Security Clearance Officer at Equans?

For you this means:

• a market rate salary in line with your education and experience
• interesting training and career opportunities
• group insurance, hospitalization insurance
• eco vouchers, meal vouchers, 13th month, holiday pay
• concessionary travel, bicycle lease plan
• smartphone with subscription, internet fee
• additional paid leave, seniority leave, homeworking
• discounts through Benefits@Work (culture, sports, travel, and more)

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Saint-Josse-ten-Noode - Sint-Joost-ten-Node

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Place:

Workplace : Bd Roi/Koning Albert II-laan , 19 1210 Brussels Belgium

Apply for this job offer

As an Assistant Security Clearance Officer, you support the administrative follow-up of security clearances, security opinions and sensitive files within Equans. You work every day with internal departments, security officers and competent public authorities while building expertise in a specialised and regulated environment.

At Equans, we believe that diverse talents strengthen our teams. We actively build an inclusive work environment where everyone feels welcome, can be themselves, and we encourage everyone to apply.

Your work location: Brussels.

Zoom on the job:

• manage and follow up individual security clearances administratively
• collect, check and complete the documents and data required for applications and administrative procedures
• prepare, submit and follow up security clearance applications through Habil+, the NVO digital platform
• request and follow up security opinions through the AFCN digital platform
• follow up the payable fees and their administrative processing
• maintain a structured and up-to-date overview of all ongoing files, stages and statuses
• inform the employees concerned and internal contacts in a timely manner about the progress and outcome of their files
• follow up new hires, departures, job changes and other changes that may affect security clearances or access rights
• manage, archive and protect documents and information in line with the applicable security regulations
• answer questions from security officers and colleagues and support them in providing the required information correctly and on time
• support the daily operations and administrative follow-up of the Clearance team
• contribute to the standardisation, improvement and digitalisation of administrative processes related to security clearances and security opinions
• train new Security Officer employees
• organise and follow up interviews with the Evaluation Office of the Security Clearance Service of the General Intelligence and Security Service (ADIV)
• prepare justification letters for subcontractors
• take on additional administrative and organisational tasks according to the needs of the team

Come as you are, ideally with:

• higher secondary education diploma or an equivalent level through experience
• willingness to undergo the required security screening and obtain and maintain the required security clearance throughout employment. This role requires access to Habil+, which contains sensitive and classified information, and therefore requires a valid individual security clearance
• experience in a similar administrative role is an advantage
• experience in security, compliance, HR, administration or a regulated environment is an asset
• experience handling confidential or sensitive files is an advantage
• very good knowledge of MS Office, particularly Excel, Word and Outlook
• comfortable working with digital administrative systems
• knowledge of Habil+ and SAP is an advantage
• willingness to further develop your knowledge within the security domain
• accurate, structured and organised way of working
• strong administrative skills and an interest in files, procedures and follow-up systems
• respect for deadlines and attention to detail
• ability to manage several files simultaneously
• ability to work independently and collaborate effectively within a team
• clear and professional communication skills
• discreet handling of sensitive and classified information
• strong sense of responsibility and adherence to applicable procedures
• positive and service-oriented attitude
• very good knowledge of Dutch and French, both spoken and written; a good knowledge of English is an advantage

What if you became Assistant Security Clearance Officer at Equans?

For you this means:

• a market rate salary in line with your education and experience
• interesting training and career opportunities
• group insurance, hospitalization insurance
• eco vouchers, meal vouchers, 13th month, holiday pay
• concessionary travel, bicycle lease plan
• smartphone with subscription, internet fee
• additional paid leave, seniority leave, homeworking
• discounts through Benefits@Work (culture, sports, travel, and more)