Assistant Store Manager

Position: Assistant Store Manager

Department: Materials / Stores & Purchasing

Job Purpose

The Assistant Store Manager is responsible for supporting the day-to-day operations of the hotel’s store and inventory management system. This includes receiving, inspecting, storing, issuing, and record-keeping for all incoming materials (F&B stock, guest amenities, housekeeping supplies, engineering spare parts, stationery, and linen). The role ensures seamless inventory control, minimizes wastage or shrinkage, and maintains full compliance with food safety and accounting standards.

Key Responsibilities & Duties1. Goods Receiving & Inspection

• Receive and verify all incoming shipments against Purchase Orders (POs), delivery challans, and tax invoices.
• Inspect goods for quantity, quality, expiry dates, and damaged packaging before acceptance.
• Coordinate with departmental heads or quality control team for technical or specialized goods inspection.
• Process Goods Receipt Notes (GRN) accurately and promptly in the hotel management system.

2. Inventory Management & Stock Control

• Organize and maintain proper store layout (FIFO / FEFO principles) to ensure efficient rotation of perishable and non-perishable stock.
• Supervise daily issue of items to various hotel departments against authorized requisitions.
• Conduct regular physical stock counts (daily, weekly, and monthly reconciliation) and report variances to management.
• Maintain minimum and maximum stock levels to prevent stock-outs or over-stocking.

3. Vendor & Invoice Coordination

• Liaise with suppliers for delivery follow-ups, item returns, or replacements for damaged goods.
• Ensure all invoices and delivery notes are routed to the finance/accounts department in a timely manner for payment processing.

4. Hygiene, Safety & Storage Standards

• Maintain clean, organized, pest-free, and secure store premises in accordance with hotel health and safety policies.
• Ensure strict adherence to food safety standards (HACCP / FSSAI guidelines where applicable) for temperature-controlled storage (chillers and freezers).
• Manage secure storage for high-value items (liquor, expensive amenities, operational equipment).

5. Reporting & Administrative Support

• Generate regular stock status, variance, slow-moving, and near-expiry item reports for the Store Manager / Finance team.
• Assist in periodic internal and external audit procedures.
• Support the Store Manager in staff scheduling, training, and operational workflow improvements.

Key Competencies:

• High attention to detail and strong numerical accuracy.
• Strong organizational and time-management skills.
• Good communication and interpersonal skills to collaborate across departments.
• Integrity and high ethical standards.

Working Conditions

• Physical handling of stock (lifting, packing, organizing shelves) may be required.
• Shift-based work schedule based on operational demands and delivery schedules.

Pay: ₹13,000.00 - ₹18,000.00 per month

Benefits:

• Food provided

Work Location: In person