Assistant Store Operations Manager

Major Responsibilities:

Back Office Customer Service Management

• Management and follow-up of Customer Services

  • Contribute to your team’s effort in managing services to customers (customer contact and complaints handling, follow-up with relevant store IT tools, etc.)
  • Ensure follow-up for all customer services (customer requests, special and personalized orders, reservations and wishes, remote sales, Repair requests)
  • Be a real partner to sales team to optimize and simplify the back-office follow-up of those services

• Performance follow-up and continuous improvement in Customer Services

  • Be responsible for the business performance of all service-related operations
  • Monitor conversion rates and average durations for reservations and customer requests
  • Monitor lead times at each relevant step of the aftersales & repair lifecycle
  • Challenge the recourse to the customer request service by salespeople when relevant

Internal Control and procedures

• Till controls

  • Support on morning store opening (till opening, key checks etc.)
  • Supervise till closing with sales teams and/or cashiers after the store has been closed
  • Be responsible for accurate till controls and cash remittances (to the safe, to the bank)

• Compliance and knowledge of internal procedures

  • Manage the store archiving for relevant documents, following the local and Group internal control rules
  • Support sales teams towards perfectly accurate use of their digital tools and be the store’s key user on Service-related processes: train newcomers on processes & tools, communicate new features and/or procedures.
  • Be responsible for the application of procedures related to internal control and health & safety

Store Administration

• Store Team Administration

  • Manage the staff roster by optimizing sales floor coverage, taking into consideration overtime, paid leave, sick leave, accidents etc.
  • Coordinate with external agencies to plan external / temporary staff
  • Manage and / or organize internal communication: information dispatch, notes, organization chart or contact list updates, etc.
  • Oversee the allocation of staff uniforms: fitting, order, alterations, dry cleaning, spare uniforms
  • Oversee the supply of office stationeries, food & beverage and other relevant tools, coordinate with suppliers, control delivery and invoicing

• Maintenance & Security

  • Be responsible for store day-to-day maintenance (lighting, cleaning, access, security…): coordinate with suppliers and Head Office, ensure timely interventions, control the quality
  • Manage internal and external security agents

Stock Management

• Stock Controls

  • Put in the necessary measures to ensure that the stocks processes are well managed and maintained; inbound, outbound, damaged, returns and transfers.
  • Oversee the stock team when needed in reviewing and correcting negative stocks or stock discrepancies.
  • Preparation of stock takes, cycle counts and investigation of discrepancies
  • Produce the final report for Finance department (to be validated by Store Manager)
  • Implement corrective actions to improve future stock takes results (methods, tool, training…) and reduce shrinkage.

Team Management

• Global performance follow-up

  • Follow up closely the quality of interactions of your team members with customers and make sure they are in line with Hermès Standards of excellence
  • Organize weekly morning briefs with your team and provide regular feedbacks to your Store Manager
  • Develop your team member’s ability to back each other up in case of absence

• Individual performance follow-up and development

  • Participate in the training process for newcomers in your team; Hermès culture, product knowledge and other specific job responsibilities
  • Continuously coach and train your team members in all knowledge and skills necessary to the pursuit of the team’s objectives
  • Be responsible for the yearly appraisals of your team members; monitor the development of all expected hard and soft skills, set the objectives for the following year, anticipate career path possibilities

Requirements:

• Passionate about retail and luxury
• Minimum 5 years of working experience
• Significant previous management experience in administrative / operations position, preferably in Retail environment
• Very organized, rigorous and reliable, able to organize his/her work autonomously and to anticipate
• Service and customer-oriented (internal and externa customers), with excellent communication skills
• Proficient with Excel / IT tools
• Team player - first experience of management appreciated if supervising security
• Language requirements: fluency in English is mandatory (written and oral)