Assistant Store Supervisor

Job Summary

The Assistant Store Supervisor is responsible for the daily operations of the warehouse, including receiving, storing, issuing and recording inventory. The role ensures that stock is properly maintained, accurately recorded and readily available to support daily operational requirements.

Key Responsibilities

1. Receiving and Inspection

   • Receive incoming goods, materials and supplies, checking quantities and conditions against delivery orders and purchase orders.
   • Report any discrepancies, damaged goods or shortages to the relevant departments.
   • Ensure all incoming items are properly labelled and recorded.

2. Inventory Management

   • Maintain accurate inventory records and update stock movements in the system.
   • Conduct regular stock checks and assist with periodic stocktaking.
   • Monitor stock levels and inform the supervisor of low-stock items or potential shortages.
   • Ensure proper storage, identification and rotation of inventory.

3. Issuing and Despatching

   • Prepare and issue materials, tools or goods according to approved requests.
   • Ensure items issued match the required quantities and specifications.
   • Prepare goods for delivery or collection and ensure the relevant documentation is completed.

4. Warehouse Organisation and Housekeeping

   • Maintain a clean, organised and safe warehouse environment.
   • Ensure goods are stored in designated locations and properly arranged.
   • Comply with workplace safety procedures and warehouse operating standards.

5. Documentation and Reporting

   • Maintain accurate records of goods received, issued, returned and transferred.
   • Ensure delivery orders, goods received notes and other inventory documents are properly filed.
   • Assist in preparing inventory reports and investigating stock discrepancies.

6. Coordination and Other Duties

   • Coordinate with Purchasing and other departments to ensure timely availability of materials.
   • Follow company procedures, inventory control policies and food safety standards.
   • Drive process improvement initiatives and optimize inventory control,
   • Perform other warehouse-related duties as assigned by the superiors.

Job Requirements

• Minimum GCE N-Level, O-Level or equivalent qualification preferred.
• Previous experience in warehouse operations, storekeeping or inventory management is an advantage.
• Basic computer skills and familiarity with inventory management systems (WMS) or SAP are preferred.
• Good organisational skills with attention to detail and accuracy.
• Able to work independently and as part of a team.
• Responsible and reliable to perform warehouse duties, including handling goods where required.
• Forklift license is an advantage, if applicable to the role.

Key Competencies

• Inventory control and stock accuracy
• Organisation and time management
• Attention to detail
• Teamwork and communication
• Workplace safety awareness
• Accountability and reliability