Assistant Supervisor

Join a dynamic team at the heart of our operations, where collaboration, innovation, and exceptional service shape every workday. As an Administrative Assistant, you will be the welcoming face and organizational backbone of a busy engineering environment, supporting employees, leadership teams, and visiting clients. If you thrive in a fast paced setting, enjoy creating a smooth and engaging workplace experience, and want to contribute to impactful engineering and infrastructure projects, this role offers an exciting opportunity to grow your career.

Your role

Coordinate day to day office operations to ensure an efficient, welcoming, and well managed workplace. Act as the primary liaison with the landlord and corporate real estate teams to support facility, parking, courier, and general office needs. Provide administrative support to project teams by organizing information, tracking documentation, and facilitating effective communication. Prepare, format, and distribute correspondence, reports, proposals, presentations, and meeting materials. Record, prepare, and distribute accurate meeting minutes to support team alignment and follow through Support employee onboarding by ensuring completion of orientation and compliance training, assistance for Oracle timesheet management, deliver project controls support through ad hoc tasks (reports, expenses, etc.), and assist with document control by following established policies. Contribute to HSE initiatives by assisting with safety requirements, drills, updates, and compliance activities.

Desired Candidate Profile

Demonstrate strong customer service skills with a proactive and positive approach. Apply excellent organizational abilities and attention to detail to manage a variety of tasks. Use advanced MS Office skills (Word, PowerPoint, Excel) to support high quality documentation and communications. Adapt to evolving needs and learn new systems, tools, and processes quickly