Assistant System Engineer

Provide comprehensive HR and administrative support with a primary focus on business travel coordination, travel insurance administration, Work Pass administration, vendor coordination, and employee lifecycle administration. The incumbent will work closely with employees, managers, external vendors, travel agencies, insurance providers, and government authorities to ensure smooth operations and compliance with company policies and regulatory requirements.

Travel & Mobility Administration

• Coordinate end-to-end business travel arrangements, including flight bookings, hotel accommodations, transportation, travel insurance, and related logistics.

• Administer travel insurance coverage for employees travelling on business trips, including policy registration, documentation, claims coordination, and employee enquiries.

• Liaise with travel agencies, hotels, insurance providers, and service vendors to ensure timely and cost-effective travel arrangements.

Maintain travel schedules, business trip records, and supporting documentation.

• Support overseas visitors and employees travelling for customer visits, audits, training, conferences, and business meetings.

Work Pass Administration

• Support the full spectrum of Work Pass administration, including applications, renewals, cancellations, issuance, and related documentation.

• Coordinate with employees, hiring managers, vendors, and government agencies on immigration and employment pass matters.

Monitor Work Pass validity and renewal timelines to ensure timely action and compliance.

• Maintain accurate records and documentation relating to foreign employees.

HR Administration

• Coordinate with external vendors, service providers, insurance partners, relocation agents, and government agencies on HR and administrative matters.

• Process invoices, purchase requisitions, and related administrative documentation.

• Support departmental reporting, audits, records management, and administrative projects.

Compliance & Documentation

• Ensure all travel arrangement, Work Pass, HR, and administrative processes are properly documented and administered in accordance with company policies, documentation standards, internal controls, and regulatory requirements.

Requirements:

• Diploma or Degree in Human Resource Management, Business Administration, or related discipline.

• Minimum 1-2 years of experience in HR Administration, Office Administration, Travel Coordination, Mobility Administration, or Executive Support.

• Experience in Work Pass administration, travel arrangements, or vendor coordination will be advantageous.

• Familiarity with business travel arrangements, travel insurance administration, and employee mobility support is preferred.

Other Information:

• MNC Electronics Manufacturing
• Company transport provided (islandwide)
• Comprehensive staff benefits + AWS and performance bonuses offered

Interested applicants, please click "Apply Now" or forward a detailed resume as MS Word format / PDF and email to [email protected].

Tempserv Pte Ltd
EA License No: 06C3745
Consultant: Ivy Ng/EA Personnel No: R1102590