Assistant to CEO

Key Responsibilities:

Personal Assistant (70%)

• Acting as the first point of contact for the CEO: handling correspondence and phone calls
• Maintaining the CEO's diary, organizing his meetings and appointments and events.
• Booking and organizing the CEO's travel, transportation and accommodation
• Proactively remind the CEO of important deadlines, meetings, and tasks.
• Handle day-to-day personal errands and administrative support as needed.
• Maintain confidentiality and exercise discretion with sensitive information.

Project Coordinator (30%)

• Coordinate project management activities, resources, equipment and information

• Interact with CEO to identify and define requirements, scope and objectives.

• Assign and track tasks with internal teams; monitor schedules and progress.

• Act as a point of contact and communicate project status to all participants

• Create and maintain complete project documentation, plans and reports

• Track project progress and resolve issues as they arise.

  Requirements:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.

• Excellent organizational and time-management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office (Word, Excel, Outlook) and/or Google Workspace.

• Ability to maintain confidentiality and discretion at all times.

• Flexibility and adaptability to meet changing needs.

• Professional manner with strong customer service orientation