Assistant To Director

About the role

We are looking for a highly capable and proactive Assistant to Director to provide direct support to the Director in business coordination, communication, project follow-up and day-to-day management activities. The ideal candidate should have good communication and organizational skills, be comfortable working in a fast-paced environment. Knowledge or experience in Mechanical and/or Electrical Engineering will be an added advantage, particularly for understanding technical discussions, automation projects and engineering-related matters. This role will involve frequent communication with internal teams, customers, suppliers and business partners, as well as travelling with the Director when required.

Key responsibilities

• Provide direct assistance and support to the Director in daily business and operational matters.
• Coordinate and follow up on tasks, projects and assignments delegated by the Director.
• Assist in communicating and coordinating with customers, suppliers, business partners and internal departments.
• Attend meetings with the Director and assist with meeting preparation, follow-up and documentation.
• Assist the Director in preparing presentations, reports, documents and other business materials.
• Follow up with relevant departments or personnel to ensure assigned tasks are completed on time.
• Assist in coordinating business trips, meetings, appointments and other schedules.
• Accompany the Director on business trips, customer visits, exhibitions, meetings and other work-related travel when required.
• Assist in handling and coordinating matters related to automation, engineering, machinery and other technical projects where applicable.
• Conduct basic research, gather information and prepare summaries to support the Director's decision-making.

About you

• Good communication, coordination and interpersonal skills.

• Strong organizational skills with good attention to detail.

• Able to work independently, take initiative and follow through on assigned tasks.

• Able to handle multiple tasks and work under time pressure.

• Willing to travel domestically and internationally with the Director when required.

• Professional, responsible, trustworthy and able to maintain confidentiality.

• Knowledge or experience in Mechanical and/or Electrical Engineering is an added advantage.

• Technically inclined and able to understand basic engineering concepts.

• Proactive rather than waiting for instructions.

Benefits

• Opportunity to work closely with the Director and gain exposure to business management, engineering, automation projects and company operations.
• Exposure to customers, suppliers and business partners locally and internationally.
• Opportunities for domestic and overseas business travel.
• Career development and opportunities to take on broader responsibilities based on performance.