Assistant to GM

The Assistant to the General Manager provides administrative, operational, and coordination support to the General Manager to ensure the efficient execution of daily business operations. The role involves managing schedules, coordinating projects, preparing reports, following up on action items, facilitating communication between departments, and assisting with business planning and operational matters. The Assistant is expected to maintain a high level of professionalism, confidentiality, and organisational skills while supporting the General Manager in achieving the Company's objectives.

Key Responsibilities

Administrative Support

·       Manage daily schedule, meetings, and appointments for management

·       Organize and coordinate meetings, including preparation of agenda and minutes

·       Handle filing, documentation, and record keeping

Communication Handling

·       Screen and manage phone calls, emails, and messages

·       Draft and prepare correspondence, letters, and reports

·       Act as a point of contact between management and internal/external parties

Confidentiality & Documentation

·       Handle sensitive and confidential information with strict discretion

·       Maintain proper records of company matters as instructed

·       Ensure compliance with company policies and procedures

Personal Support to Management

·       Assist in personal and work-related arrangements (as required)

·       Make travel arrangements, bookings, and logistics planning

·       Support ad-hoc tasks assigned by management

Requirements

• Minimum Degree in Business Administration or related field

• Experience as PA / Admin / Secretary is an advantage

• Candidates who are able to communicate in Mandarin will have an added advantage.

• Strong communication and organizational skills

• Good time management and multitasking ability

• Proficient in Microsoft Office (Word, Excel, PowerPoint)

• High level of integrity and discretion

• Candidates who can speak Mandarin will have an added advantage.

• Ability to work under pressure

• Flexible and responsive to management needs