Assistant to Project Manager

A company in Oklahoma City is seeking a highly organized and detail-oriented Assistant to Project Manager to provide administrative, reporting, and project coordination support. This role will assist with tracking project progress, maintaining records, preparing reports, and ensuring project information is accurate and up to date. The ideal candidate is comfortable working with Microsoft Excel, analyzing data, and managing multiple priorities while supporting project deadlines and team communication.

Responsibilities

• Provide administrative and project coordination support to the Project Manager and project team.
• Create, maintain, and update Excel spreadsheets to track project progress, budgets, timelines, expenses, and other key metrics.
• Compile, organize, and analyze project data to prepare accurate reports for management review.
• Generate recurring reports, spreadsheets, charts, and summaries to communicate project status and performance.
• Monitor project schedules, milestones, deadlines, and deliverables to ensure tasks remain on track.
• Track project costs, invoices, purchase orders, and expenses, assisting with budget reporting as needed.
• Maintain project documentation, records, meeting notes, and electronic filing systems.
• Schedule meetings, prepare agendas, document action items, and follow up with team members on outstanding tasks.
• Communicate with internal departments, vendors, contractors, and other stakeholders to gather information and provide project updates.
• Identify missing information, reporting discrepancies, and potential delays and bring them to the Project Manager's attention.
• Assist with preparing presentations, status reports, and other project-related documentation.
• Maintain data accuracy and consistency across spreadsheets, databases, and project management systems.
• Perform general administrative duties and assist with special projects as assigned.

Qualifications

• 2+ years of experience in administrative support, project coordination, reporting, or a similar role preferred.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, data organization, and reporting.
• Experience compiling data and preparing spreadsheets and reports for management.
• Strong attention to detail and commitment to data accuracy.
• Excellent organizational, time-management, and communication skills.
• Ability to manage multiple assignments and meet deadlines in a fast-paced environment.
• Strong problem-solving skills and the ability to identify discrepancies and follow up on missing information.
• Proficiency in Microsoft Office, including Outlook, Word, and PowerPoint.
• Ability to work independently while collaborating effectively with a project team.