Assistant to the City Manager - Operations

Summary

Essential Duties and Responsibilities

• Reviews and analyzes legislation for impact on the City; works with Assistant City Manager on recommendations supporting or not supporting proposed legislation.

• Provides premier customer service to internal and external customers by responding to requests in a timely and professional manner. Provide guidance and technical assistance to neighborhood associations and Public Improvement Districts in establishing and maintaining their groups.

• Manages and coordinates projects by establishing timelines for project implementation, oversee support staff and completion, monitoring the progress of projects, communicating assignments to employees involved with projects and communicating project status to the Assistant City Manager.

• Coordinates with department heads regarding the status of goals and preparing reports on goal status for City Council.

• Monitors the City Manager’s office and legal services budgets by reviewing budget reports, approving expenditures from budgets, monitoring the use of legal services and legal services expenses and contracts and providing analysis on legal services, including department usage and issues reviewed.

• Completes special projects by working as directed by the City Manager, Deputy City Manager and/or Assistant City Manager.

• Serves as a liaison to both internal and external customers; by providing problem resolution and responding to difficult or complex inquiries from citizens; and conducting research to appropriately respond to inquiries.

• Oversees and manages the Tax Increment Financing District by managing budgets, preparing reports, analyzing financial data, forecasting revenues and expenses, solving problems, preparing actions for the City Council and planning meetings and drafting meeting minutes.

• Oversees and manages the Public Improvement Districts (PIDS) by working with the Advisory Boards and/or management consultants related to managing budgets; working with neighborhood groups to solve problems; improving processes; preparing action items for the City Council; and planning and advertising meetings and drafting meeting minutes. Makes presentations by preparing a variety of reports, maps, documents and visual aids; and presenting findings to various groups. Budget development, creation, forecasting, monitoring and strategic planning for all PIDs; and making policy recommendations. Administer and analyze all proposals and contracts for PIDs. Ensure that PIDs have property and liability insurance coverage. Create and maintain information pertaining to PIDs on the City’s website.

• Ensure compliance with all related laws, rules, and policies governing PIDs and TIFs including Chapter 372 of the Local Government Code and Chapter 311 of the tax code.

• Correctly interpret and strictly follow laws and policies and consult city attorney as needed.

• Provide guidance and technical assistance to neighborhood associations in establishing and maintaining their groups.

Education and/or Experience

Fifth year college or university program certificate; or two to four years related experience and/or training; or equivalent combination of education and experience.

Certificates, Licenses, Registrations

To perform this job successfully, an individual should have knowledge of Accounting software; Database software; Design software; Project Management software; Spreadsheet software and Word Processing software.