Assistant to the project manager

Who are we?

As a leader in the construction industry, Axxys Construction thrives to provide exceptional service from coast to coast across Canada & the USA. Since our beginnings in 1998, we have built our reputation on reliability & quality.

At Axxys Construction, our core objectives revolve around prioritizing the well-being of our employees and achieving excellence in our services.

We strive to maintain a trustworthy relationship with our customers, always taking our engagements to the next level and investing all the necessary effort and devotion to preserve our reputation of “Always delivering projects on time and on budget!”

To discover more about who we are and what we've accomplished, get a sneak peek at our projects and meet our team of great talents!

www.axyssconstruction.com

Axxys Construction Group: Overview | LinkedIn

Axxys Construction | Facebook

What about you?

Are you a dynamic person who is passionate about construction in all its details and shapes? Are you looking for a new opportunity where you can start a career in a company that has proven to always offer the best to its team members and take them to higher levels? Do you want to have your name associated to a leader in the industry whose name is equivalent to continuous success, continuous growth and multiple awards winning champion?

Here is your chance.

Job Description

What does your day to day with us look like

• Support Senior and Junior Project Managers
• Enter / create purchase orders and change orders
• Issue contracts/change order to subcontractors
• Generate and maintain contact lists
• Print/distribute drawings and specs to project teams
• Set up meetings and keep minutes
• Put together project binders and supplies for Project Managers & Site Superintendents
• Manage submittal and RFI process
• Put together weekly reports
• Update project directory accordingly
• Follow-up / collect signed POs/COs
• Follow-up / collect project documentation required from subtrades
• Follow-up / support the collection of close-out documents
• Order equipment/materials for projects
• Process invoices for payment
• Collect, organize, coordinate, and submit paperwork
• Liaise with Accounting for missing documentation
• Any other required tasks (site binder preparation, budget verification, printing, etc.)
• Create and maintain effective communication with clients, superintendents, and subcontractors
• Knowledge of ProCore beneficial, but not necessary

What do you need to ensure Excellence in your role?

• Proven experience as an administrator or assistant.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multi-task and prioritize.
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills, English proficiency is required as the position involves interacting with English-speaking Canadian and American clients. Strong written, verbal, and reading skills in English are necessary.
• Strong organizational and planning skills
• Proficiency in MS Office
• 2-3 years' experience in the field or related field
• High school diploma or equivalent; college degree preferred

What will you get in return?

Having our employees at heart, at Axxys we are constantly working to offering the best for our team members and their families.

What’s in it for you:

• Competitive Salary
• Group Insurance Plan, including medical and dental benefits
• Yearly performance and salary reviews
• Early departure on Fridays during summer
• Social events
• Engaging culture and a very friendly and supporting team
• Prime central location, conveniently accessible to metro and bus stations

EQUAL OPPORTUNITY

We support the principle of equal employment opportunity and encourage qualified candidates. Only selected candidates will be contacted.

In accordance with OQLF requirements, a French version of this job posting has been made available to candidates. This English version is provided solely for the convenience of candidates who elect to review it in English.