Assistant, Trademark Executive

Location :

Vietnam

Department :

Administrative

POSITION SUMMARY

Your title will be Assistant, Trademark Executive, you will report directly to and receive instructions from the Head of Trademark Group; from the Firm’s Director and/or other supervisory and management personnel serving the Firm from time to time. Your responsibilities shall include, without limitation, the following:

• Operate a computer, photocopier, scanner and other office equipment, using Microsoft Word, Excel, and other commercial or internally developed software.
• Handling/preparing correspondence and other documents (reports, presentations, etc.) for lawyers.
• Maintain mailing lists and other internal records.
• Provide assistance needed to complete special projects that involve the operations of the firm.
• Attend training programs identified by the Firm in order to ensure that you maintain and develop the job skills necessary to ensure peak productivity, career development and the firm’s efficient operations.
• Key all information into the Firm’s internal programs.
• Assemble/Arrange documents, make photocopies, and prepare government fees for submission to the Vietnam IP Office.
• Observe confidentiality of the attorney-client relationship at all times, and maintain all information regarding clients and cases confidentially.
• Calculate fees for IP services for individual matters.
• Work closely with administrative and accounting management and support staff, and assist them with their functions as instructed. Attend meetings with supervisory staff and colleagues as requested.
• Provide assistance needed to complete special projects that involve the operations of the firm.
• Other responsibilities as determined by firm management from time to time.
• Translating written documents from Vietnamese to English and/or English to Vietnamese, and serving as an interpreter as requested.
• Perform typing, filing, photocopying, and faxing as time permits.
• Supervise and monitor secretarial workflow to ensure timely completion.
• Keep records of all administrative documentation.
• Communicate concerns/problems about equipment and/or related services and resolve problems in a timely manner.
• Enter information into databases.
• General office tasks, including support for accounting and administrative sections
• Other work-related tasks as instructed by supervisory and management personnel.

Please send the CV to: [email protected]

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Please submit CV & all related documents to [email protected]