S
Supra Pacific Financial Services
Assistant Vice President - Administration
Skills
Compliance
1 month ago
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Important information
Contract type:
Permanent
Location:
Kochi, Kerala, India
Work mode:
Onsite
Published on:
11 September 2026
What they need
- Administration & Facility Management
- Oversee day-to-day administrative activities of HO and branches
- Manage office infrastructure, seating, maintenance, housekeeping, and security
- Ensure smooth functioning of office equipment, internet, electricity, and utilities
- Handle travel, accommodation, and guest arrangements for employees and management
- Branch Administration
- Support branch setup and expansion activities
- Coordinate with branch managers for admin-related requirements
- Monitor branch maintenance, rent agreements, and statutory documents
- Ensure availability of office supplies and assets across branches
- Vendor & Asset Management
- Identify and manage vendors for housekeeping, security, transport, stationery, etc.
- Negotiate contracts and maintain vendor relationships
- Maintain records of company assets, AMCs, and inventory
- Track asset allocation and disposal process
- Procurement & Cost Control
- Handle procurement of office materials and equipment
- Compare quotations and ensure cost-effective purchasing
- Monitor admin budgets and control operational expenses
- Approve and verify invoices related to admin activities
- Compliance & Documentation
- Ensure office compliance with company policies and local regulations
- Maintain agreements, licenses, insurance, and admin records
- Coordinate audits related to admin and facilities
- Ensure workplace safety and security standards
- Employee Support Services
- Coordinate employee transport, accommodation, and welfare activities
- Support HR during onboarding and employee engagement activities
- Handle grievance related to workplace facilities
- Team Management
- Lead admin team including office assistants, housekeeping, drivers, and support staff
- Assign duties and monitor performance
- Ensure discipline and smooth coordination between departments
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