ASSISTANT WAREHOUSE MANAGER

The Assistant Warehouse Manager is responsible for assisting in managing daily warehouse operations to ensure efficient receiving, storage, inventory control and distribution of raw materials, packaging materials and finished goods within the food and beverage manufacturing environment. The role ensures compliance with food safety standards, inventory accuracy, operational efficiency and timely delivery support.

Key Responsibilities:

1. Warehouse Operations

• Assist in managing daily warehouse activities, including receiving, storage, picking, packing and dispatch.
• Ensure proper handling and storage of raw materials, packaging materials and finished goods.
• Ensure FIFO and FEFO practices are properly implemented.
• Monitor warehouse workflow and ensure smooth and efficient operations.

2. Inventory Management

• Monitor inventory levels and maintain accurate stock records.
• Coordinate stock counts, cycle counts and annual stock audits.
• Investigate and resolve inventory discrepancies promptly.
• Ensure proper documentation of stock movements, receiving and issuance.

3. Food Safety & Compliance

• Ensure warehouse operations comply with GMP, HACCP, HALAL and food safety requirements.
• Maintain proper warehouse cleanliness, hygiene and pest control standards.
• Ensure appropriate storage conditions for food products and materials.
• Support internal and external audits.

4. Team Management

• Supervise warehouse staff and monitor attendance, discipline and work performance.
• Provide training, coaching and guidance to improve staff competency and productivity.
• Promote teamwork and maintain a safe and positive working environment.

5. Coordination & Communication

• Coordinate closely with Production, Purchasing, Planning, QA and Logistics departments.
• Ensure timely issuance of raw materials and packaging materials to Production.
• Coordinate finished goods transfers and shipment schedules.
• Escalate operational issues, delays and stock discrepancies to Management.

6. Safety & Equipment

• Ensure compliance with warehouse SOPs and workplace safety procedures.
• Monitor the proper use of forklifts, pallet jacks, racking systems and other warehouse equipment.
• Ensure warehouse personnel use the required PPE.
• Report safety hazards, equipment breakdowns and warehouse damages promptly.

7. Process Improvement & Reporting

• Identify opportunities to improve warehouse efficiency, space utilization and productivity.
• Support initiatives to reduce product damage, wastage and operational costs.
• Assist in implementing warehouse systems and process improvements.
• Prepare and maintain daily, weekly and monthly warehouse reports.
• Monitor warehouse KPIs, including inventory accuracy, stock movement and productivity.

8. Other Duties

• Perform any other duties and responsibilities as assigned by the Superior or Management.

Qualifications & Working Experience:

• Diploma or Bachelor’s Degree in Supply Chain, Logistics, Warehouse Management, Business Administration, or related field.
• Minimum 4–6 years of working experience in warehouse or logistics operations within food or beverage manufacturing industry.
• Minimum 2 years in supervisory role is preferred.
• Knowledge of GMP, HACCP, HALAL and food safety regulations.
• Experience with inventory management systems or ERP systems is an advantage.

Special Skills / Knowledge:

• Strong leadership and warehouse management skills.
• Knowledge of inventory control and warehouse operations.
• Good problem-solving and decision-making skills.
• Good communication and reporting skills.
• Computer literate in Microsoft Office and warehouse systems.
• Ability to work in fast-paced manufacturing environment.