Assistant Workplace Ops Manager

About the role

This role supports the day-to-day management of workplace operations, employee experience, facilities services, vendor coordination, and office administration. It plays a key part in ensuring a safe, organized, and engaging workplace environment while supporting office events, onboarding activities, health & safety initiatives, physical security, and workplace services.

Key responsibilities

• Support the daily operation and upkeep of office facilities, ensuring a clean, safe, and well-maintained workplace
• Coordinate onboarding, offboarding, workplace moves, and employee transfer activities
• Support employee engagement initiatives and assist in the execution of workplace events, meetings, and community activities
• Assist with workplace communications, office information updates, and employee-facing resources
• Support health, safety, emergency response, and workplace compliance activities
• Manage employee and visitor access requests and support physical security processes
• Assist employees with travel-related queries and booking support
• Coordinate procurement requests, office supplies, amenities, and workplace services through approved vendors
• Liaise with building management to address facility issues, maintenance requests, and office improvements
• Support sustainability initiatives and maintain related records and reporting

About you

• Bachelor's Degree or Diploma in Business Administration, Facilities Management, Hospitality, Human Resources, Operations Management, or a related discipline
• 2-5 years of experience in Workplace Operations, Office Administration, Facilities Coordination, Corporate Services, Employee Experience, or similar roles
• Experience supporting office operations within corporate, consulting, technology, or professional services environments is preferred
• Strong organizational, communication, and customer service skills
• Experience supporting office operations, facilities coordination, or workplace services
• Strong customer service and stakeholder engagement skills
• Experience coordinating vendors, suppliers, or workplace service providers
• Familiarity with workplace administration, employee support, and office logistics
• Ability to support workplace events, onboarding activities, and engagement initiatives
• Comfortable using workplace technology, collaboration tools, and business systems