Assistante Executive

Administrative Management: Drafting, formatting and classifying letters, notes, reports and minutes; Managing the filing of files and the mail schedule (incoming and outgoing); Following up on signatures, visas and validations from Management; Ensuring the physical and digital archiving of documents according to internal procedures; Organization and Coordination: Managing the Management's agenda and planning appointments; Organizing meetings, trips, missions, professional events and visits. Prepare meeting files: notices, documents, minutes. Internal and External Communication: Filter, receive, and process telephone calls, emails, and visitors. Liaise between Management and internal departments. Draft and transmit official correspondence according to Management instructions. Routine Administrative Tasks: Handle reprographic work: printing, scanning, photocopying, and distributing documents. Manage and track office supplies (identifying needs, monitoring stock levels, placing orders). Provide occasional administrative support to projects led by Management. Ensure compliance with administrative procedures. Monitor administrative and service provider contracts. Communication & Translation: Facilitate communication in French and English; translate and proofread professional documents; coordinate meetings; prepare agendas and draft precise and concise minutes; follow up on actions with the relevant departments; special projects: participate in the preparation of professional presentations; analyze basic business metrics; provide support for operational improvement projects; confidentiality: strictly respect the confidentiality of information and documents; handle sensitive files with discretion, rigor, and professionalism; office management: supervise the daily organization of the Head Office and its annex; liaise with service providers (maintenance, cleaning, security, supplies, etc.); ensure the proper management of workspaces and equipment; participate in improving the work environment and conditions; supervise routine administrative expenses; contribute to the logistical organization of meetings and events.

Desired Candidate Profile

Proven experience in executive or management support. Excellent time management skills, including scheduling, meetings, and travel arrangements. Strong action and organizational skills. Discretion, confidentiality, and a strong sense of priorities. Autonomy, rigor, responsiveness, and excellent interpersonal skills. Fluency in French and a good command of professional English.