Associate Accounts Payable - Freight(6 Months Fixed-term Contract)

Key Responsibilities

• Receive scanned copies of invoices and register them in the System.
• Process vendor invoices in ERP systems (e.g., SAP/Oracle) ensuring accuracy in pricing, tax, currency, and coding.
• Perform 2-way/3-way matching for invoices and record entries in ERP.
• Handle non-PO invoices, credit notes & debit notes.
• Ensure compliance with tax regulations (VAT/WHT) and company policies.
• Conduct double-checks to ensure accuracy of data entry.
• Follow up on assigned documents in the system.
• Respond to basic inquiries via email.
• Maintain productivity with high accuracy as per the defined targets.
• Handle complex invoice processing cases and exceptions to ensure invoices are posted accurately and within SLA timelines.
• Support escalations and provide guidance to Associates.
• Ensure compliance with accounting standards and internal controls.
• Support transition activities, SOP creation, and updates.
• Collaborate with Procurement, Vendor Master Data, Accounts Receivable, and Market Finance teams
• Manage and resolve supplier queries and issues related to invoices & payments status in a timely manner.
• Perform assigned control activities in a timely manner to ensure compliance with internal policies and procedures.
• Handling MEC & YEC activities

Key Relationships

• GBS leadership team
• Team Lead and team colleagues.
• Colleagues from other functional teams within GBS.
• Local market stakeholders via process areas.

Knowledge, Skills, and Abilities

• Experience with ERP systems (e.g., SAP, Oracle) and invoice processing tools
• Experience in a Shared Service environment is an advantage
• Strong sense of responsibility and accountability.
• Customer service mindset with attention to detail.
• Effective written and verbal communication
• Strong problem-solving skills, ability to handle escalations, and mentor junior staff.
• Self-motivated and self-directed individual

Education Qualifications University degree or equivalent education required.