Associate AP

Department: Professional Services (HR, Finance, Marketing)

Location: Pune

Description This position will report into the Team Lead, Accounts Payable, responsible for accurate and timely processing of invoices and/or expense claims, and other AP activities including month-end activities, supplier account reconciliations and delivering against agreed SLA’s and KPI’s; identifying any issues when they occur, working with internal and external stakeholders to provide excellent service to Davies Group internal and external customers.

Key Responsibilities

• Timely and accurate processing of supplier invoices, payments, GL coding, reconciliations & month end activities within any of the ERPs in use across the Business Units in scope of the SSC
• Matching PO/ goods receipts/ invoices and record accurately, timely resolution of problems related to discrepancies.
• Ensure that purchase orders, invoices and payments processing adhere to the respective control framework & approval protocols in place.
• Track supplier queries & complaints and drive resolution via the appropriate escalation routes within the relevant business functions (i.e., procurement, supply chain, finance, etc.)
• Ensure that all invoices are tax compliant according to guidelines, at group and/or at business unit level.
• Deliver excellent support to vendors, employees, and other internal contacts to ensure queries related to invoices and/or employee expense claims are processed on a timely basis.
• Timely and accurate processing of company travel and expenses through the relevant ERPs / applications across the business units in scope of the SSC.
• Track T&E queries & complaints and drive resolution via the appropriate escalation routes within the relevant business functions (i.e., HR, commercial, procurement, operations, finance, etc.)
• Ensure timely processing of all activities to support the monthly/quarterly/annual close periods.
• Working closely with other departments as well as requisitioners and approvers to highlight issues such as price or quantity variations from Purchase Orders, ensuring the invoices in the workflow are assigned to the correct people and resolving issues where they are straightforward.
• Reconcile vendor statements to Davies records in the ERP system, highlighting any identified discrepancies and following up
• Perform reviews and audits on employee expense claims to ensure they comply with requirements including having appropriate approvals and that they follow Davies Travel Policy, entering the claims into the ERP system where required.
• Prepare Master Data vendor creation/change requests for approval and processing, ensuring that the appropriate controls are observed including validation of data such as VAT/Tax numbers, bank details, address changes etc.
• Administration and processing of Davies Corporate Card requests and issuances, linking the cards to the appropriate person in the T&E system, ensuring the relevant Davies policies and controls are adhered to at all times and deliver excellent customer service to the internal stakeholders.

Mandatory Skills, Knowledge and Expertise

• 2- years’ experience in Accounts Payable
• Previously worked in a shared services environment
• Batchelor of Commerce degree or related
• Knowledge of financial accounting, process, and systems. Good working knowledge and experience of ERP’s
• Strong analytical and problem-solving skills. Analytical Thinking - acquiring a proper understanding of a problem or situation by breaking it down systematically into its component parts and identifying the relationships & linkages between processes.
• Ability to set clear priorities and objectives.
• Relevant AP experience of at least 2 years working in Accounts Payable within a shared services environment.
• Excellent written and verbal communication skills, ability to articulate complex information.
• Attention to detail, and accurate fact-based interpretation