Associate Branch Officer - Admin and Accounting

Job Title: Branch Officer – Admin and Accounting

Job Summary

The Branch Officer – Admin and Accounting is responsible for overseeing the branch's administrative and accounting functions to ensure smooth daily operations. The role involves maintaining accurate financial records, processing branch transactions, preparing reports, managing office administration, and ensuring compliance with company policies and procedures.

Key Responsibilities

• Handle the branch's daily accounting transactions, including cash receipts, disbursements, and petty cash.
• Prepare, verify, and submit accounting reports and required supporting documents to the Head Office.
• Monitor and reconcile branch collections, bank transactions, and other financial records.
• Maintain accurate filing of accounting records, invoices, receipts, and other financial documents.
• Assist in inventory monitoring, stock reconciliation, and documentation.
• Process and monitor purchase requests, office supplies, and other administrative requirements.
• Ensure proper documentation of branch transactions and compliance with company policies and accounting procedures.
• Coordinate with the Head Office Accounting and other departments regarding branch concerns and report submissions.
• Prepare administrative reports and maintain branch records and files.
• Assist in coordinating branch maintenance, utilities, permits, and other administrative activities.
• Support branch operations by providing administrative assistance to the Branch Supervisor and other branch personnel.
• Perform other duties that may be assigned by management.

Qualifications

• Bachelor's degree in Accountancy, Accounting Information System, Financial Management, Business Administration, or any related course.
• At least 1–2 years of experience in accounting, administrative, or branch operations is preferred.
• Knowledge of basic accounting principles and bookkeeping.
• Proficient in Microsoft Office applications, particularly Excel.
• Experience using accounting or ERP systems (e.g., NetSuite) is an advantage.
• Strong organizational, analytical, and time management skills.
• Detail-oriented with high accuracy in handling financial records.
• Good communication and interpersonal skills.
• Able to maintain confidentiality and integrity in handling company records.

Key Competencies

• Accounting and Financial Reporting
• Administrative Management
• Documentation and Record Keeping
• Inventory Monitoring
• Cash Handling and Reconciliation
• Attention to Detail
• Organization and Planning
• Communication and Coordination
• Problem-Solving
• Integrity and Accountability