Job Details

• Job Reference

  Job/NG-112/09/24/2026

• Institute

  University Main Office (UMO)

• Department

  Pro-Rector (F&I) Sectt

• Age Limit

  22 - 45

• Posted Date

  Sep 24, 2026

Experience Required

Essential

2–3 years of relevant experience in personal assistance and secretarial work, preferably with senior executives/officials.

Experience in handling official correspondence, record keeping, meetings, and day-to-day secretarial matters.

Desirable

4-5 Years of relevant experience

Experience of working in a finance-related environment.

Experience in a public-sector, government, or university organization will be preferred.

Qualification

Essential

Bachelor’s degree from an HEC Recognized University

Desirable

Master’s degree from an HEC Recognized University

Required Skills

Knowledge / Skills / Abilities

• Good communication and interpersonal skills.
• Proficiency in MS Office and official documentation.
• Good typing, drafting, and document formatting skills.
• Ability to handle official correspondence and documentation.
• Ability to manage appointments, meetings, and official engagements.
• Ability to maintain confidentiality and discretion.
• Ability to work effectively with senior officers and handle tasks under pressure

Key Responsibilities

To provide effective secretarial and administrative support to the Competent Authority in managing official correspondence, engagements, records, and communications.

• Provide personal and secretarial assistance in the day-to-day handling of official matters and engagements.
• Maintain the official diary, including appointments, meetings, engagements, and other official commitments.
• Receive, process, type, and submit official correspondence and documents for perusal, approval, signature, or further directions.
• Maintain record and filing of official correspondence
• Make necessary arrangements for official engagements
• Maintain records of meetings, including proceedings, decisions, and directions, where required.
• Attend telephone calls, receive visitors, convey messages, and deal with routine official communications as directed.
• Maintain confidentiality and safe custody of official files, correspondence, documents, and information.
• Maintain liaison with other Secretariats/offices for submission and receipt of official correspondence and documents, as directed.
• Perform any other personal assistance or secretarial task assigned by the Competent Authority.

Term and Conditions

Candidates are required to attach scanned copies of their documents (Academics / Professional).

Last education certificate/degree must be attested/verified by HEC.

Candidates may be considered ineligible for the post due to any of the following reasons:

• 3rd Div in academic career / weak academic profile.

• NUST employees with less than one year of service with NUST and / or absence of NOC from Head of Institution.

• In process of pursuing a required degree.

• Medically unfit.

Candidates serving in Govt departments or Armed forces will be required to furnish a No Objection Certificate (NOC) from their respective parent department / organization.

Late / incomplete applications will be ignored. Only short-listed candidates will be considered / called for test / interview and no TA / DA will be admissible.

NUST reserves the right to cancel, modify / terminate the recruitment program due to any reason, without notice, at any time