Job Description – Admin Associate

Company: Vashi Integrated Solutions

Location: Nagpur

Designation: Admin Associate

Role Purpose

To support day-to-day administrative and facility operations at the Nagpur location, ensuring smooth office functioning and timely coordination with employees, vendors, and internal teams.

Key Responsibilities

• Manage daily office administration and facility operations.
• Coordinate with vendors for housekeeping, security, maintenance, repairs, and other facility requirements.
• Handle office supplies, stationery, assets, and inventory and maintain proper records.
• Support travel arrangements, accommodation, transportation, and other employee-related administrative requirements.
• Raise and track POs, invoices, bills, and administrative expenses in coordination with Finance.
• Maintain administrative documentation, records, and MIS reports.
• Coordinate with employees and internal departments for day-to-day administrative requirements.
• Monitor office infrastructure, utilities, cleanliness, safety, and maintenance activities.
• Support local events, meetings, employee engagement activities, and other administrative initiatives.
• Ensure compliance with company policies and administrative processes.
• Identify operational issues and coordinate with relevant teams/vendors for timely resolution.

Desired Skills & Experience

• 2–4 years of experience in Administration, Facilities, or Office Operations.
• Good vendor coordination and communication skills.
• Basic knowledge of MS Excel, Word, and email communication.
• Good organizational and follow-up skills.
• Ability to manage multiple tasks and coordinate with different stakeholders.
• Proactive approach with good problem-solving skills.