Associate, Estate Administration

We are a company where our core business is estate planning services.

About the Role

When a client dies, the plan has to be carried out. The estate administration team handles probate and estate matters from application through to distribution — the documents, the institutions, the beneficiaries and the timelines. As an Associate you will run assigned files, keep them moving, and be the point of contact for families at a difficult moment in their lives.

You do not need estate administration experience to apply. You do need to be the kind of person who works from a checklist and finishes it, and who can be relied on to follow up when nobody is chasing you.

Key Responsibilities

• Support the administration of estate and probate matters from application through to distribution.
• Prepare and maintain estate administration documents, forms and checklists.
• Track the progress of assigned files and keep case records complete and current.
• Liaise with beneficiaries, lawyers, financial institutions, government agencies and the courts.
• Handle correspondence, follow-ups and status updates, so that no file is left waiting on us.
• Keep records properly filed, confidential and up to date.
• Escalate delays, disputes or red flags to senior staff early.
• Support senior staff on wider estate administration tasks.

What You Will Need

Essential

• Diploma or above in Business Administration, Legal Studies, Business or a related discipline.
• Strong organisational and administrative discipline — you work from checklists and you finish them.
• High attention to detail and accuracy.
• Able to handle sensitive information, and bereaved families, with professionalism and care.
• Good written and verbal communication.
• Able to carry multiple files at once and follow up independently.

Advantageous

• Relevant working experience in estate, probate, legal or administrative roles.
• A degree in a related discipline.
• Ability to converse in Mandarin, Malay, Tamil or a Chinese dialect, in order to communicate with beneficiaries who are not fluent in English.

How You Work

• Systematic — nothing falls through a gap on your watch.
• Calm and considerate in contact with grieving families.
• Willing to learn estate administration processes from the ground up.
• Comfortable chasing third parties politely and persistently.

What We Offer

• Structured training for up to 3 months, followed by a six-month development plan.
• Progression to independent file handling within six months, with a formal competency review.
• Sponsored pathway towards AEPP® certification through Precepts Academy.
• Medical and dental benefits upon confirmation.
• 13th month AWS, annual salary review and performance-based bonus.
• Annual leave that increases with length of service.
• Ongoing training and development opportunities.

Work Arrangements

• Office-based, 5-day work week, Monday to Friday.
• Hybrid arrangement available after the probation period, subject to operational needs and performance.

Work Arrangement

• Location: Tanjong Pagar, Singapore
• Office-based, 5-day work week, Monday to Friday.

Reporting To: Manager, Estate Administration Department

Job Type: Contract

Pay: $3,300.00 - $3,800.00 per month

Benefits:

• Professional development
• Promotion to permanent employee

Work Location: In person