Associate Event Specialist / Associate Event Coordinator

About the role

The Associate Event Specialist is responsible for coordination of the event logistics related to Healthcare Professional (HCP) training and education and congress. Key to the role is to have excellent planning and sourcing skills to execute the events in a timely manner and with the best customer experience from an event management perspective.

Key responsibilities

• Coordinate the HCP Training & Education (T&E) event and congress logistics lifecycle
• Conduct full review of submitted event requests from a requirement and compliance perspective
• Organize and manage full event logistics for the HCP training and educational events - venue, accommodation, travel, ground transportation arrangements, etc.
• Actively communicate and act as the main point of contact for the Event Management team regarding logistic requirements and all changes
• Create and maintain the event website and ensure that correct information is used and published
• Propose event budget or high-level estimation and provide sourcing options
• Act as a gatekeeper for the country/HCP compliance rules related to HCP interactions
• Keep active contact with vendors and negotiate better rates and conditions
• Monitor participant registrations and inform all vendors about necessary changes if needed
• Responsible for payments to vendors and verifying that all payments are correctly recorded and paid on time

About you

• Bachelor's degree in a relevant field
• Prior experience in event coordination or management
• Intermediate to advance MS Office suite of software
• Excellent organizational skills and attention to detail
• Time-management skills and the ability to work under pressure
• Ability to work in a fast-paced environment, with multiple and changing priorities while maintaining strong focus on execution and results
• Problem-solving skills and diplomacy
• Effective written and oral communication skills in English and any other languages if required for the given market
• Teamwork and negotiation skills
• Flexible and adaptable approach