Associate Executive, Strategic Sourcing (Pharmaceutical Procurement)

About us

Novugen is a wholly owned subsidiary of SciTech International, a UAE-based group with over 30 years of experience in the healthcare industry. We specialize in venturing into strategic healthcare businesses and developing world-class healthcare facilities across the globe. With operations in multiple countries across continents, our global presence and expertise empower us to meet the complex challenges of delivering hard-to-source, technology-intensive pharmaceutical products to market.Our manufacturing facilities in Bandar Enstek, Negeri Sembilan, are the first USFDA-approved pharmaceutical manufacturing facilities in Malaysia and Southeast Asia. We are also the first pharmaceutical company in the region to be vertically integrated from R&D to manufacturing, giving us greater control over the supply chain and reflecting our commitment to meeting a wide range of stringent regulatory standards.At Novugen, we are united by a shared vision, with a team of talented individuals from diverse backgrounds and nationalities working together towards one common goal. We are driven by a passion for science and innovation, striving to accelerate the launch of pharmaceuticals that lack robust generic alternatives due to their complexity. Our continued investment in R&D and dedication to excellence aim to provide early access to affordable, high-quality medicines, impacting lives across the world.Together, we are shaping the future of healthcare and changing lives everywhere.

About the role

The incumbent is responsible to ensure efficient and cost-effective sourcing of raw materials, supplies and services required for Novugen pharmaceutical procurement processes. The incumbent will take guidance from managers within the supply chain ecosystem and will collaborate with cross-functional teams to support Novugen’s mission of delivering safe and effective medications to patients.

Key Responsibilities: -

1. Develop Sourcing Strategies for Pharmaceuticals:

• Specialized Material Sourcing: Develop sourcing strategies for APIs, excipients, solvents, chemicals, and other raw materials essential for drug formulation and production.
• Work closely with R&D, quality assurance (QA), and regulatory teams to align sourcing strategies with product development timelines, compliance requirements, and market needs.

2. Technical and Regulatory Discussions with Suppliers:

• Engage in technical discussions with suppliers regarding the formulation, stability, and performance of pharmaceutical ingredients, ensuring they meet stringent specifications and quality standards.
• Work closely with internal teams (R&D, QA, regulatory affairs) to communicate technical requirements, quality expectations, and regulatory compliance needs to suppliers.
• Collaborate with suppliers on issues like material specifications, formulation improvements, scalability, and process validation to ensure consistency in drug quality and safety.
• Coordinate with suppliers to ensure that documentation, such as Certificates of Analysis (CoA), Drug Master Files (DMFs), and regulatory filings, are accurate and up to date.

3. Compliance and Risk Management:

• Ensure that all suppliers meet the required regulatory standards set by authorities such as the FDA, EMA, and other global regulatory bodies, especially for APIs and other critical components.
• Develop risk management strategies to mitigate potential supply disruptions, including qualifying multiple suppliers for critical materials and components.
• Regulatory Risk Management: Assess and manage risks related to non-compliance with regulatory requirements, including ensuring that sourced materials meet pharmacopoeial standards (e.g., USP, EP, JP).
• Proactively manage supplier risks, including assessing geopolitical, economic, and environmental risks that may impact the supply of critical materials.

4. Data Analysis & Insights for Strategic Sourcing

• Analyze supplier performance data to identify cost-saving opportunities, sourcing inefficiencies, and potential supply risks.
• Develop reports to monitor key sourcing metrics such as supplier lead times, cost trends, compliance rates, and material availability.
• Support strategic decision-making by conducting spend analysis, supplier segmentation, and market trend analysis.

5. Cross-functional Collaboration:

• Collaborate with internal teams, such as R&D, QA, manufacturing, regulatory affairs, and legal, to ensure that all sourcing decisions support the company’s development timelines and compliance needs.
• Act as the key point of contact between the company and suppliers, facilitating communication on technical issues, delivery timelines, and regulatory requirements.
• Work closely with regulatory affairs to ensure that all sourced materials meet the documentation and submission requirements for drug applications, including Abbreviated New Drug Applications (ANDAs) with USFDA, dossier submission to NPRA Malaysia and market extension to RoW.

6. Compliance with Industry Trends and Regulations:

• Stay updated on global regulatory changes, such as revisions in pharmacopeial standards (USP, EP, etc.), and ensure all suppliers remain compliant with the latest requirements.

About you

• Bachelor’s degree in supply chain management, Business Administration, procurement, Chemistry, Biotechnology or any relevant fields.
• 1 – 2 years of relevant working experience in Sourcing Analysis or Supply Chain Analysis
• Related experience from Pharma, FMCG, and Healthcare industries, specifically in purchasing and technical field
• Demonstrated strong coordination and collaboration skills through effective teamwork and clear communication.
• Detail-oriented with strong problem-solving and cost management mindset.
• High level of integrity and professionalism.
• Adaptable to changing priorities and able to manage multiple stakeholders effectively.
• Strong intrapreneurial skills and mindset from start up to established organization
• Versatile and resilient, ability to stay positive in high-pressure and ambiguous environments and work towards delivering results
• Proficient in Microsoft Office Suite
• Proficient in using systems/software/tools relevant to supply chain management, pharmaceutical or healthcare industry etc is added advantage
• Willing to work in Bandar Baru Enstek, Negeri Sembilan.

Job Type: Full-time

Pay: From RM3,000.00 per month

Benefits:

• Free parking
• Health insurance

Application Question(s):

• State your monthly expected salary in RM
• State your notice period in months

Experience:

• pharmaceutical/fmcg/healthcare industry: 1 year (Preferred)
• procurement sourcing: 1 year (Preferred)

Work Location: In person