Associate, Faculty Administration, ISTD (Contract)

About The Role

This role reports to Deputy Director (ISTD) and is part of the faculty administration team to support ISTD faculty in the areas of claim submissions, procurement, overseas travel arrangement, visiting researcher/student arrangement, as well as event support and office admin operations. Secondary duties include providing administrative support to ISTD undergraduate students for the end-to-end process of global and local student exchange programme, along with Office of International Relations.

What You Will Do

• Coordinate visits, conferences and events for the faculty and visiting faculty, including logistics and the necessary communications
• Support faculties by processing TEP applications for visiting students/researchers and overseas academic visitors
• Process salary payment for visiting students/overseas academic visitors who are funded during their visits to ensure there is no delay in payment
• Assist with travel arrangement, hotel accommodation and procurement matters for the faculty and staff, such as raising electronic Purchase Requests and performing Goods Receipt
• Provide general administrative support, including faculty’s reimbursement for travel and expenditure claims, booking of campus facilities, requests for seating arrangement and air-conditioning etc.
• Provide administration and logistics support for student events and pillar activities
• Any other duties and responsibilities as assigned by Reporting Officer

Who We Are Looking For

• Recognised Degree or Diploma with minimum three years of related working experience
• IT savvy and have good knowledge of Microsoft Office applications, preferably with knowledge in one or more automation/AI tools (e.g. MS Power Automation, Copilot Studio)
• Good writing and oral communication skills
• Good organisational skills and the ability to solve problems effectively are important
• Resourceful and be able to gather information independently and pro-actively
• Team player with a service-oriented personality
• Relevant experience in educational industry is an advantage, preferably with experience in supporting undergraduate education programme and/or student overseas exchange programme