Associate Finance Executive

Responsibilities

• Manage employee travel arrangements and coordinate with employees, customers, hotels, and travel agents.
• Ensure compliance with company travel policies and maintain accurate travel trackers with supporting documentation.
• Process and maintain employee expense reports and coordinate with Finance & Accounts for relevant transactions.
• Maintain vendor invoices, purchase orders, and payment trackers for reconciliation.
• Coordinate with Finance & Accounts for vendor invoice processing and payment follow-ups.
• Manage administrative requirements including office stationery, housekeeping, pantry items, and vendor coordination.
• Maintain records of administrative contracts, agreements, and related documentation.
• Supervise housekeeping, pantry, security, and other support staff.
• Reconcile company-owned and hired assets and monitor their maintenance.
• Maintain asset registers and support stock audits.
• Coordinate employee travel requirements, resolve travel-related queries, and compare travel costs against budgeted costs.
• Coordinate forex requirements for overseas travel.

Qualifications

• 1–3 years of experience, preferably across various industries including the service industry.
• Good understanding of Finance & Administration processes.
• Knowledge of labour law-related processes such as EPF, PT, and ESIC.
• Experience in travel desk operations and employee expense report processing is preferred.
• Experience in documentation, employee records, and administrative processes.
• Strong verbal and written communication skills.
• Strong attention to detail with an organized and systematic approach.
• Good analytical and interpersonal skills.
• Ability to manage changing priorities and work in a fast-paced environment.

Tools & Skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• SharePoint
• Finance & Accounting processes
• Vendor Management
• Expense Management
• Travel Administration
• Asset Management
• Documentation & Reporting
• Reconciliation
• Stakeholder Management

Ideal Background

Candidates with 1–3 years of experience in Finance, Accounts, Administration, Travel Desk, or related support functions, preferably with exposure to the service industry. Candidates who have experience handling vendor coordination, invoices, expenses, travel arrangements, employee records, assets, and administrative processes would be a good fit.