Associate - Fleet Asset Management

Summary

The Associate – Fleet Asset Management is responsible for the accounting, financial reporting, tracking, and administrative oversight of the company's fleet of vehicles and heavy equipment supporting powerline construction and utility operations. Works closely with Accounting, Fleet, Operations, Equipment, Purchasing, Maintenance, and field management to ensure accurate recording of fleet-related costs, assets, depreciation, repairs, fuel, leases, and equipment utilization.

This position is expected to be onsite in our Lafayette, LA office.

Duties and Responsibilities

Fleet & Equipment Accounting

• Maintain accurate accounting records for the company's fleet and equipment assets.
• Oversee accounting for trucks, bucket trucks, digger derricks, trailers, heavy equipment, vehicles, and other powerline construction equipment.
• Maintain fixed asset records, including acquisition cost, accumulated depreciation, book value, location, and equipment status.
• Assist with capital expenditure tracking and budgeting for fleet and equipment.
• Monitor equipment additions and ensure assets are properly classified and placed in service.

Fleet Expense Management

• Track and reconcile fuel, maintenance, repair, parts, tires, insurance, registration, taxes, and other fleet-related expenses.
• Review vendor invoices for accuracy and proper coding.
• Investigate unusual or excessive fleet expenses and communicate findings to management.
• Monitor repair and maintenance costs by vehicle and equipment unit.
• Assist with establishing and monitoring fleet cost-per-mile, cost-per-hour, and other operating metrics.
• Identify trends and opportunities to reduce fleet operating costs.

Powerline Construction / Job Costing

• Work closely with Operations and Project Management to properly allocate fleet and equipment costs to projects and cost codes.
• Ensure equipment-related costs are accurately captured for powerline construction jobs.
• Assist with equipment billing and internal equipment rates when applicable.
• Reconcile equipment usage reports with accounting records and project costs.
• Assist management in analyzing equipment utilization and profitability.

Reconciliations & Month-End Close

• Perform monthly reconciliations of fleet and equipment accounts.
• Assist with month-end and year-end closing procedures.
• Research and resolve discrepancies in a timely manner.
• Maintain organized supporting documentation for audits and financial reporting.

Fleet Administration & Compliance

• Maintain accurate records for vehicle and equipment titles, registrations, and related documentation.
• Assist with tracking insurance information and certificates associated with fleet assets.
• Maintain records of equipment identification numbers, VINs, unit numbers, and locations.
• Coordinate with Fleet/Maintenance personnel to ensure accounting records reflect current equipment status.
• Assist with tracking equipment transferred between jobs, yards, states, or operating locations.
• Support annual audits and provide documentation related to fleet and fixed assets.

Reporting & Analysis

• Prepare recurring and ad hoc reports for management, including:

• Fleet operating costs

• Equipment utilization

• Fuel expense

• Maintenance and repair costs

• Equipment purchases and disposals

• Fleet replacement schedules

• Cost per mile/hour

• Equipment cost by project

• Fleet budget versus actual expenses

Use financial and operational data to identify trends, variances, inefficiencies, and opportunities for cost savings.

Qualifications

Required:

• Bachelor’s degree in Accounting, Finance, Business, or related field; equivalent work experience may be considered in lieu of degree.
• 2+ years of asset management, preferably involving fleet, equipment, construction, transportation, or utility operations.
• Strong Excel skills.
• Excellent organizational and analytical skills.
• High level of attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Ability to communicate effectively with both accounting and field personnel.

Preferred:

• Experience in powerline construction, utility construction, electrical contracting, heavy civil construction, or related industries.
• Experience with equipment utilization and internal equipment rates.
• Experience with fleet management software and/or ERP systems.
• Experience with construction accounting systems.
• A successful candidate should develop or possess an understanding of equipment commonly used in powerline construction, including:

Core Competencies

• Strong analytical and problem-solving abilities
• Advanced attention to detail
• Strong Excel and data-analysis skills
• Ability to interpret financial and operational reports
• Ability to identify discrepancies and investigate root causes
• Ability to work independently while collaborating with multiple departments
• Strong written and verbal communication
• Ability to maintain confidentiality
• Strong time-management and organizational skills
• Ability to work effectively in a fast-paced construction environment

Working conditions/Physical Requirements/Travel

The job operates in a professional office environment using standard office equipment. Occasionally the job will operate in a field environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; see, talk, or hear. The employee must occasionally lift or move office products and supplies, up to twenty pounds.

Core days are typically Monday through Friday from 8:00 a.m. to 5:00 p.m., but hours are flexible and may extend outside of the core day with primary function being 100% completion of all payroll processing. This position may require occasional weekend and/or holiday work.

Additional Duties

The above statements are typically assigned to employees in this position. They are not to be construed as an exhaustive list of their duties and responsibilities. The Company reserves the right to assign or reassign duties and responsibilities to the job at any time.

Directreports/PositionReporting

This position has no direct reports. Associate – Fleet Asset Management reports directly to the Controller.